Pentagon Ops & Records Specialist (Secret Clearance)

technicalassent; Arlington (VA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) with match

Life Insurance

Disability coverage

Flexible PTO

Health Spending Accounts

OneMedical membership

Learning & Development

Wellness benefit

Mobile phone

Job summary

Technical Assent is seeking a Business Operations Specialist to provide operational, administrative, and correspondence management support to the senior OSW Staff Business Operations Office. The role oversees day-to-day workflows, manages electronic records in SharePoint Online, and supports defense travel requests.

You must demonstrate organization, attention to detail, and proactive problem-solving to ensure rapid turnaround and compliance with DoW and OSW standards.

Qualifications

• Bachelor's degree plus 3+ years of relevant experience in task management, correspondence management, and administrative operations.

Responsibilities

• Manage end-to-end official correspondence, executive taskings, and action items across the OSW Staff, ensuring timeliness, accuracy, and proper routing.
• Administer, organize, and maintain digital records repositories, file plans, and document libraries within SharePoint Online in accordance with DoW records management policies.
• Provide defense travel request support, assisting staff with travel authorizations, itineraries, and approvals.
• Monitor, track, and report on task suspense dates, coordinating with action officers and leadership to resolve roadblocks and prevent bottlenecks.
• Review outgoing executive communications, correspondence packages, formal memorandums, briefings, and documentation for strict adherence to formatting, style guidelines, and quality standards.
• Support daily office operations, coordination meetings, and administrative deliverables.
• Execute ad hoc tasks, special administrative projects, and analytical support as assigned by office leadership to maintain peak operational tempo.

Skills

Task management

Correspondence handling

Administrative operations

Active Secret Clearance

SharePoint Online

Education

Bachelor's degree

Tools

SharePoint Online

Job description

Technical Assent is seeking a Business Operations Specialist to provide operational, administrative, and correspondence management support to the senior OSW Staff Business Operations Office. The role oversees day-to-day workflows, manages electronic records in SharePoint Online, and supports defense travel requests.

You must demonstrate organization, attention to detail, and proactive problem-solving to ensure rapid turnaround and compliance with DoW and OSW standards.