Pentagon-Based Operations & Records Specialist

Technical Assent, LLC.; Arlington (VA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental & Vision

401(k) plan with employer matching

Company-paid Life Insurance

Short- & Long-Term Disability

Flexible PTO

Health & Dependent Care Spending

OneMedical membership

Annual Learning & Development benefit

Wellness benefit

Mobile phone stipend

Charitable contribution matching

Job summary

Technical Assent, LLC. is seeking a Business Operations Specialist in Arlington, VA to provide essential operational, administrative, and correspondence support to the senior OSW Staff Business Operations Office.

The role manages workflows, records in SharePoint Online, and defense travel requests while ensuring rapid turnaround and compliance with DoW and OSW standards. The successful candidate will demonstrate exceptional organization, attention to detail, and proactive problem-solving,

Qualifications

• Bachelor’s degree plus 3+ years of relevant experience in task management, correspondence management, and administrative operations.
• Active Secret Clearance required; Top Secret clearance preferred.
• Experience using SharePoint Online for document lifecycle and records management.
• Willing to work on-site at the Pentagon up to 5 days per week.
• Legally authorized to work in the United States without sponsorship now or in the future.

Responsibilities

• Manage end-to-end official correspondence, executive taskings, and action items across the OSW Staff, ensuring timeliness, accuracy, and proper routing.
• Administer, organize, and maintain digital records repositories, file plans, and document libraries within SharePoint Online in accordance with DoW records management policies.
• Provide defense travel request support, assisting staff with travel authorizations, itineraries, and approvals.
• Monitor, track, and report on task suspense dates, coordinating with action officers and leadership to resolve roadblocks and prevent bottlenecks.
• Review outgoing executive communications, correspondence packages, formal memorandums, briefings, and documentation for strict adherence to formatting, style guidelines, and quality standards.
• Support daily office operations, coordination meetings, and administrative deliverables.
• Execute ad hoc tasks, special administrative projects, and analytical support as assigned by office leadership to maintain peak operational tempo.

Skills

Task management

Correspondence management

Administrative operations

SharePoint Online

Executive coordination

Excellent written communication

Education

Bachelor’s degree

Tools

SharePoint Online

Job description

Technical Assent, LLC. is seeking a Business Operations Specialist in Arlington, VA to provide essential operational, administrative, and correspondence support to the senior OSW Staff Business Operations Office.

The role manages workflows, records in SharePoint Online, and defense travel requests while ensuring rapid turnaround and compliance with DoW and OSW standards. The successful candidate will demonstrate exceptional organization, attention to detail, and proactive problem-solving,