Pentagon Operations Specialist - Admin & Workflow Lead

CATHEXIS; Washington (District of Columbia); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

Performance Bonuses

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan (Traditional and ROTH)

Life Insurance (Basic, Voluntary & AD&

Paid Time Off

11 Federal Holidays

Parental Leave

Commuter Benefits

Short Term & Long Term Disability

Training & Development

Wellness Program

Community Outreach Initiatives

Job summary

CATHEXIS is seeking a Business Operations Specialist to provide operational backbone for the SSC Task Force, coordinating scheduling, documentation, and reporting for DASW(SR) and OUSW(P&R) leadership. The role centers on workflow management, knowledge sharing, and stakeholder coordination, with on-site duties at the Pentagon in Arlington, VA.

Qualifications include a Bachelor’s degree in a related field and 2+ years in operations or admin support, plus DoW clearance eligibility and strong MS

Qualifications

• Bachelor’s degree in Business Administreation, Operations Management, Public Policy/Administration, or a related field (or equivalent professional experience)
• Minimum of 2 years of professional experience in business operations, program operations, or administrative/executive support, including experience supporting government or military leadership offices
• Demonstrated ability to independently manage operational functions on high-visibility, mission-critical program efforts, exercising sound judgment with minimal direct supervision
• Proven ability to support and coordinate operations for a team of staff, including tracking multiple concurrent priorities and deadlines
• Strong organizational, analytical, written, and verbal communication skills, with meticulous attention to detail
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook), SharePoint, and standard operations/collaboration tools
• Ability to handle sensitive and controlled information with discretion
• Must be a United States citizen to obtain and maintain a DoW security clearance

Responsibilities

• Serving as the primary business operations and administrative specialist on the team, overseeing daily operational workflow, resourcing, and schedule management across concurrent SSC Task Force priorities
• Coordinating and managing scheduling, logistics, and read-ahead materials for team meetings, senior leadership briefings, and engagements, including the Warfighter Education Coordination Council (WECC) and Military Education Coordination Council (MECC)
• Tracking taskers, suspenses, deliverables, and action items across the team; maintaining operational status trackers and proactively flagging at-risk timelines or resource gaps to leadership
• Overseeing document quality control and formatting standards for briefing materials, decision papers, reports, and presentations prepared for DASW(SR) and OUSW(P&R) leadership, ensuring accuracy, consistency, and a polished, professional standard
• Managing business operations inputs for recurring reporting cycles — including the NDAA 557 Report, GAO report responses, and other Congressional and stakeholder reporting products — by coordinating data calls, timelines, and submission logistics
• Owning records, document control, and knowledge management for SSC Task Force products, including SharePoint site administration, information taxonomy, and version control
• Coordinating travel arrangements, calendars, conference room reservations, and visitor and facility access logistics, including badging support for cleared personnel and visiting stakeholders
• Facilitating meeting operations, including preparing agendas, capturing minutes and notes, and driving action-item tracking and follow-up to closure
• Supporting team onboarding and in-processing operations for incoming staff, including coordination of clearance verification, equipment, and system/account provisioning
• Managing correspondence and stakeholder communications on behalf of the team, including drafting, formatting, and routing memoranda, taskers, and other official communications
• Supporting data organization and operational file management for analytic products, including SSC Fellowship Request for Program Information (RPI) data, site visit findings, and supporting documentation used in Government assessments
• Providing broader business operations support — budget and resource tracking coordination, timekeeping and administrative reporting, procurement/supply coordination — and recommending process improvements to increase team efficiency

Skills

Active Secret DoW Clearance

Strong organizational skills

Analytical thinking

Written and verbal communication

MS Office proficiency

SharePoint proficiency

Education

Bachelor's Degree in Business Administreation, Operations Management, Public Policy/Administration, or a related field (or equivalent professional experience)

Tools

MS Office

SharePoint

Job description

CATHEXIS is seeking a Business Operations Specialist to provide operational backbone for the SSC Task Force, coordinating scheduling, documentation, and reporting for DASW(SR) and OUSW(P&R) leadership. The role centers on workflow management, knowledge sharing, and stakeholder coordination, with on-site duties at the Pentagon in Arlington, VA.

Qualifications include a Bachelor’s degree in a related field and 2+ years in operations or admin support, plus DoW clearance eligibility and strong MS