Payroll Specialist — Multi-State & UKG Expert

Aston Carter; Appleton (WI); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Health Spending Account (HSA)

Job summary

Aston Carter is seeking a Payroll Specialist to process and administer weekly payroll for a large, multi-state employee population. You will ensure accuracy, timeliness, and regulatory compliance while handling both hourly and salaried staff.

You will work closely with Accounting and Human Resources to maintain records, process deductions, and support benefit programs such as 401(k) and HSA. This onsite role in Appleton, WI offers a contract-to-hire path with a structured payroll environment.

Qualifications

• 13 years of payroll, accounting, or related administrative experience.
• Experience processing multi-state payroll.
• Experience handling payroll for both hourly and salaried staff.
• Strong understanding of payroll regulations and compliance requirements.
• Proficiency in Microsoft Excel.

Responsibilities

• Process and administer weekly payroll for approximately 800 employees across multiple states, including both hourly and salaried staff.
• Ensure payroll is completed accurately and on schedule, meeting deadlines.
• Import, review, and manage payroll data from timekeeping systems into payroll software.
• Maintain employee payroll records, including wage assignments, garnishments, deductions, and direct deposit information.
• Administer pay cards and direct deposit programs, ensuring employees are paid.
• Troubleshoot payroll discrepancies and investigate variances.
• Coordinate payroll activities with HR to maintain accurate earnings and deduction codes.
• Ensure compliance with federal, state, and local payroll regulations, including California requirements.
• Support payroll integrations and related benefit deductions (401(k), HSA).
• Prepare payroll reports and respond to data requests from Accounting and HR.
• Assist with general accounting and administrative functions related to payroll.

Skills

Payroll experience

Multi-state payroll

Attention to detail

Excel proficiency

Communication skills

Deadline driven

Education

Associate degree in Accounting, Finance, Business, or related field

Tools

UKG payroll software

Microsoft Excel

Job description

Aston Carter is seeking a Payroll Specialist to process and administer weekly payroll for a large, multi-state employee population. You will ensure accuracy, timeliness, and regulatory compliance while handling both hourly and salaried staff.

You will work closely with Accounting and Human Resources to maintain records, process deductions, and support benefit programs such as 401(k) and HSA. This onsite role in Appleton, WI offers a contract-to-hire path with a structured payroll environment.