Payroll Specialist

WSI (Warehouse Specialists, LLC); Appleton (WI); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

PTO

Holiday pay

401(k) with company match

Job summary

WSI (Warehouse Specialists, LLC) is seeking a Payroll Specialist for an in-office role in Appleton, WI. The position handles payroll for 800+ team members across multiple companies, ensuring accuracy and confidentiality while collaborating across teams.

Ideal candidates have 2+ years of payroll experience, familiarity with UKG payroll, and an associate degree is preferred. This hourly, full-time role reports to the Corporate Controller.

Qualifications

• Two or more years of payroll processing experience.
• Experience with UKG payroll is preferred.
• Associate degree preferred.

Responsibilities

• Import timekeeping data and manage integration with UKG payroll.
• Set up wage assignments and garnishments.
• Serve as internal expert for UKG payroll and related systems.
• Administer direct deposits and pay cards.
• Research and resolve payroll questions including 401(k) and HSA contributions.
• Provide payroll data and reporting to support contracts.
• Partner with HR to maintain payroll earnings and deduction codes.

Skills

Attention to detail

Organizational skills

Communication

Payroll systems

Microsoft Office

Team collaboration

Confidentiality

Problem solving

Education

Associate degree preferred

Tools

UKG Payroll

Job description

Join a team where your work makes a difference each week. As our Payroll Specialist, you’ll help support payroll for more than 800 team members across multiple companies, bringing accuracy, attention to detail, and great service to the payroll experience. This role is a great fit for someone who enjoys working with data, thrives in a fast-paced environment, values confidentiality, and enjoys partnering with teams across the organization.

This is an hourly, in-office position located in Appleton, Wisconsin, reporting to the Corporate Controller.

DUTIES AND ACCOUNTABILITIES

• Import timekeeping data and manage the integration between the timekeeping system and UKG payroll.
• Set up and maintain wage assignments and garnishments.
• Serve as the internal expert for UKG payroll and related systems.
• Administer direct deposits and pay cards.
• Research and resolve payroll integration questions, including those related to 401(k) and HSA contributions.
• Provide payroll data and reporting to support cost-plus customer contracts.
• Partner with Human Resources to establish and maintain payroll earnings and deduction codes.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Strong attention to detail and organizational skills, with the ability to effectively manage deadlines and time-sensitive work.
• Solid written and verbal communication skills, with the ability to communicate well with internal and external partners.
• Demonstrated ability to produce accurate and high quality work.
• Proficiency with payroll systems, spreadsheets, and Microsoft Office.
• Ability to work collaboratively as part of a team toward shared objectives.
• Ability to handle confidential and sensitive information with discretion.
• Strong problem solving skills with the ability to research and resolve payroll-related questions.

EDUCATION AND EXPERIENCE

• Two or more years of payroll processing experience, preferably supporting a multi-company or complex environment.
• Working knowledge of payroll practices, requirements, and deadlines.
• Experience with UKG payroll is preferred.
• Associate degree preferred.

PHYSICAL CAPABILITIES AND REQUIREMENTS

• Ability to sit for extended periods of time.
• Ability to use hands and fingers for computer keyboarding and answering phone calls.
• Ability to communicate via the telephone using speaking and hearing skills.

BENEFITS AND TOTAL REWARDS

• Medical, Dental, Vision, and supplemental insurance options.
• Company-paid disability, life insurance, and employee assistance programs.
• PTO and holiday pay.
• 401(k) with discretionary employer match and profit sharing.