Payroll Specialist - Full-Cycle, Multi-State & Compliance

Bay West; Saint Paul (MN); On-site; USD 27,000 - 39,000; Full time

Job summary

Bay West, a leader in environmental consulting and remediation, seeks a Payroll Specialist in Saint Paul, MN to manage full-cycle payroll across multiple states. This role collaborates with Team Leaders, HR, Finance, and Project Managers to ensure accuracy and efficiency. The position requires in-office presence in St.

Paul three days per week. The successful candidate brings at least five years of payroll experience, strong knowledge of payroll laws and ERP systems, and proficiency with ADP.

Qualifications

• Minimum of five years of payroll experience or experience in a related field.
• Knowledge of payroll laws, payroll accounting principles, and payroll best practices.
• Experience working with ERP systems.
• Must have experience using ADP.
• High attention to detail and data accuracy.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to maintain strict confidentiality and handle sensitive information.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Proven ability to identify opportunities for process improvement and operational efficiency.
• Experience processing multi-state, project-based payroll, including labor allocation, certified payroll reporting, and prevailing wage compliance.

Responsibilities

• Administer full-cycle payroll processing for weekly and biweekly payrolls for exempt and non-exempt employees across multiple states.
• Partner with Team Leaders to ensure employee time is accurately reported and approved within established payroll deadlines.
• Research and resolve employee payroll inquiries and discrepancies.
• Review payroll data to ensure compliance with applicable prevailing wage regulations.
• Prepare and submit Certified Payroll reports for project-related activities as required.
• Collaborate with Finance and Accounting to complete payroll reconciliations, accrual postings, audits, and reporting activities.
• Conduct regular payroll audits to ensure compliance with federal, state, and local regulations.
• Prepare payroll tax and compliance reports, including reporting for labor, tax, and unemployment agencies.
• Coordinate payroll activities associated with hires, transfers, promotions, job changes, leaves of absence, and terminations.
• Assist with payroll and timekeeping training for managers and employees.
• Support ongoing process improvement initiatives and other payroll-related projects.
• Perform additional duties as assigned.

Skills

Payroll processing

Attention to detail

Confidentiality

Time management

Communication skills

Excel

Tools

ADP

ERP systems

Deltek Costpoint

SAP

Oracle

Job description

Bay West, a leader in environmental consulting and remediation, seeks a Payroll Specialist in Saint Paul, MN to manage full-cycle payroll across multiple states. This role collaborates with Team Leaders, HR, Finance, and Project Managers to ensure accuracy and efficiency. The position requires in-office presence in St.

Paul three days per week. The successful candidate brings at least five years of payroll experience, strong knowledge of payroll laws and ERP systems, and proficiency with ADP.