Payroll Specialist

Gosnaphop; Saint Paul (MN); On-site; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is partnering with an established organization in Saint Paul to hire a Payroll Specialist who will manage accurate and timely payroll processing across multiple entities, along with payroll administration, reconciliations, reporting, and compliance activities.

The ideal candidate has hands-on payroll experience, preferably multi-state or multi-entity, with a strong emphasis on accuracy, confidentiality, and staying current with payroll regulations.

Qualifications

• 3+ years of hands-on payroll experience
• Experience processing multi-state and/or multi-entity payroll preferred
• Strong understanding of payroll processing, payroll maintenance, and payroll reconciliations
• Experience with payroll tax requirements and garnishments preferred
• Workday or ADP Vantage experience is highly preferred
• Experience with NetSuite or another ERP/accounting system is a plus
• Strong Microsoft Excel and computer skills
• Bachelor’s degree in Accounting, Finance, or a related field preferred but not required
• CPP certification is preferred but not required
• Strong attention to detail and organizational skills
• Ability to manage sensitive and confidential employee information
• Strong analytical and problem-solving skills
• Ability to meet recurring deadlines while maintaining a high level of accuracy
• Interest in staying current with payroll regulations, processes, and best practices

Responsibilities

• Process bi-weekly payroll for multiple entities, ensuring accuracy and adherence to established payroll deadlines
• Enter, process, and review payroll changes including new hires, terminations, merit increases, retroactive adjustments, commissions, bonuses, benefits changes, direct deposit updates, and W-4 changes
• Complete bi-weekly payroll reconciliations and prepare related journal entries
• Review and process employee reimbursements within the payroll system
• Review and reconcile federal, state, and local payroll tax payments and support quarterly and annual tax filings
• Prepare and distribute standard and ad hoc payroll reports
• Research and resolve payroll discrepancies and employee payroll questions
• Support payroll audits and other compliance-related audits as needed
• Maintain accurate payroll records and ensure payroll information is handled with a high degree of confidentiality
• Assist with payroll-related reporting and documentation
• Support cash application and bank reconciliation activities as needed
• Research and resolve discrepancies related to payroll and cash transactions
• Assist with other accounting and financial functions as needed

Skills

Payroll processing

Excel

Attention to detail

Analytical skills

Confidentiality

Deadline driven

Communication

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Workday

ADP Vantage

NetSuite

ERP systems

Job description

Position Title: Payroll Specialist

Location: St. Paul, MN

Compensation: $75,000–$80,000

Work Schedule: Monday–Friday, 40 hours per week

Benefits: This position is eligible for Medical, Dental, Vision, and 401(k)

Addison Group is partnering with an established organization to identify a Payroll Specialist to join their team. This position is primarily focused on managing accurate and timely payroll processing while supporting payroll administration, reconciliations, reporting, and related compliance activities.

The ideal candidate will have hands-on payroll experience, preferably in a multi-state or multi-entity environment, and will be comfortable managing detailed payroll changes while maintaining a high level of accuracy and confidentiality.

Key Responsibilities:

• Process bi-weekly payroll for multiple entities, ensuring accuracy and adherence to established payroll deadlines
• Enter, process, and review payroll changes including new hires, terminations, merit increases, retroactive adjustments, commissions, bonuses, benefits changes, direct deposit updates, and W-4 changes
• Complete bi-weekly payroll reconciliations and prepare related journal entries
• Review and process employee reimbursements within the payroll system
• Review and reconcile federal, state, and local payroll tax payments and support quarterly and annual tax filings
• Prepare and distribute standard and ad hoc payroll reports
• Research and resolve payroll discrepancies and employee payroll questions
• Support payroll audits and other compliance-related audits as needed
• Maintain accurate payroll records and ensure payroll information is handled with a high degree of confidentiality
• Assist with payroll-related reporting and documentation
• Support cash application and bank reconciliation activities as needed
• Research and resolve discrepancies related to payroll and cash transactions
• Assist with other accounting and financial functions as needed

Qualifications:

• 3+ years of hands-on payroll experience
• Experience processing multi-state and/or multi-entity payroll preferred
• Strong understanding of payroll processing, payroll maintenance, and payroll reconciliations
• Experience with payroll tax requirements and garnishments preferred
• Workday or ADP Vantage experience is highly preferred
• Experience with NetSuite or another ERP/accounting system is a plus
• Strong Microsoft Excel and computer skills
• Bachelor’s degree in Accounting, Finance, or a related field preferred but not required
• CPP certification is preferred but not required
• Strong attention to detail and organizational skills
• Ability to manage sensitive and confidential employee information
• Strong analytical and problem-solving skills
• Ability to meet recurring deadlines while maintaining a high level of accuracy
• Interest in staying current with payroll regulations, processes, and best practices

This is a great opportunity for a payroll professional looking for a position with a collaborative team and opportunities to continue expanding their payroll expertise.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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