Payroll Specialist and HR

Private Company; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Private Company in San Diego is seeking a Payroll Administrator to manage day-to-day payroll functions and provide HR and administrative support. Responsibilities include biweekly payroll, benefits processing, and related reporting across ADP platforms, with compliance to labor laws and data protection.

The role covers payroll taxes, year-end reporting, and coordination with HR and accounting. Strong organizational skills and confidentiality are essential for success.

Responsibilities

• Biweekly payroll processing and reporting
• 401(k) administration
• Month-end payroll and HR reports
• Quarterly EDD reporting and reconciliations
• Quarterly 941 reporting and reconciliations
• Payroll tax notices and legislation updates
• ADP/WFN updates and enhancements
• Run GL interface for biweekly payroll
• Upload payroll files into ADP and OASIS
• Maintain payroll work instructions
• Complete OSHA logs for all offices
• Lead annual workers’ compensation audit
• Lead annual compensation survey participation/data collection
• Lead annual market analysis reporting

Job description

Job Description

Job Description

GENERAL SUMMARY:

This position is responsible for the day-to-day payroll functions. This includes but is not limited to the bi-weekly payroll processing, employee hire and terminations within ADP, benefit processing, and related reports. This role also provides support for human resources and general administrative tasks.

ESSENTIAL JOB FUNCTIONS:

1. Payroll Administration

o All payroll related functions required to complete payroll for UTY. Including, but not limited to:

• Biweekly payroll processing
• Biweekly payroll reporting
• Biweekly 401K
• Month-end reports (Payroll and HR)
• Quarterly reconciliation of EDD reports
• Quarterly 941 Reporting and reconciliations
• Payroll tax notices/notifications
• Payroll legislations updates
• ADP/WFN updates and enhancements

o This task excludes journal entry creation and accounting.

• Run G/L Interface to create file (bi-weekly payroll)
• Upload payroll files into ADP
• Upload payroll files into OASIS

2. Perform other related duties and projects to assure efficiencies are met for aspects of UTY payroll operations.

3. Maintain and update any payroll work instructions.

4. Complete OSHA Logs for all offices.

5. Annual workers compensation audit lead.

6. Annual compensation survey participation/data collection.

7. Annual market analysis reporting and lead.

8. Perform and train others on payroll and labor law as it relates to proper timecard submittal, approval, and supervision.

9. Other projects not defined including but not limited to internal audits, special projects, etc.

10. HR and Other Support

o Assist in maintaining accurate and up-to-date employee records ensuring confidentiality and compliance with data protection regulations.

o Assist in new hire onboarding, including preparing materials and assisting with necessary paperwork.

o Help manage HR documentation and filing systems, ensuring documents are organized and easily accessible.

o Assist in benefits administration, including enrollment, updates, and communication with employees.

o Provide administrative support for the Accounting and HR Departments