PAYROLL & HR COORDINATOR

ARMSTRONG AIR & ELECTRIC; Florida; On-site; USD 45,000 - 65,000; Full time

Job summary

ARMSTRONG AIR & ELECTRIC is seeking a Payroll & HR Coordinator to manage weekly payroll, timekeeping, and HR administrative tasks in a fast-paced HVAC/construction environment. The role requires meticulous records management and handling confidential employee information.

The ideal candidate will be organized, discreet, and proficient with Paylocity, ServiceTitan, and Employee Navigator, contributing to onboarding/offboarding and compliance initiatives while supporting managers on payroll

Qualifications

• Processes weekly payroll accurately for all employees.
• Reviews timekeeping for accuracy including overtime, PTO, and adjustments.
• Maintains confidential payroll records and wage information.
• Assists with onboarding, offboarding, and HR documentation.

Responsibilities

• Process payroll weekly for all employees.
• Audit payroll and correct discrepancies.
• Maintain accurate payroll records and wage information.
• Assist with onboarding/offboarding and HR documentation.
• Prepare payroll reports and year-end payroll activities.

Skills

Payroll processing

Timekeeping

Confidentiality

HR support

Attention to detail

Education

Bachelor's degree in HR or related field

Tools

Paylocity

ServiceTitan

Employee Navigator

Samsara

Microsoft Office

Google Sheets

Job description

Description

The Payroll & HR Coordinator is responsible for the accurate and timely processing of employee payroll while providing day-to-day administrative support to the Human Resources department. This position works closely with employees, supervisors, and management to maintain accurate payroll records, support onboarding and offboarding, administer employment documentation, assist with employee relations, and support company compliance initiatives.

The ideal candidate is highly organized, detail-oriented, confidential, and comfortable working in a fast-paced HVAC/construction environment with hourly, salary, piece-rate, commission, and other pay structures.

Requirements

• Process weekly payroll accurately and timely for all employees.
• Review timekeeping records for accuracy, including missed punches, overtime, PTO, holidays, and other adjustments.
• Audit payroll before submission and identify discrepancies for correction.
• Maintain accurate employee payroll records and wage information.
• Process new hires, terminations, pay changes, deductions, bonuses, commissions, and other payroll adjustments.
• Respond to employee payroll questions and resolve issues promptly.
• Assist with payroll reporting, reconciliations, audits, and year-end payroll activities.
• Maintain confidentiality of payroll and employee information.
• Work with managers and supervisors to ensure payroll deadlines and timekeeping requirements are followed.
• Paylocity – payroll, employee records, and timekeeping
• ServiceTitan – employee/job-related information and operational coordination
• Employee Navigator – benefits and employee enrollment
• Samsara – company vehicle and workforce information, as applicable
• Microsoft Office / Microsoft 365
• Google sheets
• Assist the HR department with employee relations matters and investigations.
• Prepare and maintain documentation related to employee counseling, corrective action, and write-ups.
• Assist supervisors and managers with the proper documentation of attendance, performance, conduct, policy violations, and other employee issues.
• Maintain confidential personnel records and ensure documentation is properly filed.
• Assist with employee communications, policy acknowledgments, and HR announcements.
• Support the HR Manager/HR Business Partner with special projects and compliance initiatives.
• Maintain a professional and approachable presence when assisting employees with HR-related questions.