Payroll Coordinator, On-site

Boar's Head Brand; Sarasota (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Boar's Head Brand in Sarasota, FL seeks an experienced Payroll Specialist to manage high-volume, multi-state payroll. You will coordinate ADP payroll systems, timekeeping, benefits, and deductions for 1300+ employees, while ensuring accuracy and compliance with federal/state rules.

Responsibilities include data collection for locations, maintaining employee records, generating ad hoc reports, and collaborating with HR and plant management to resolve issues.

Qualifications

• Associates degree in accounting or related field; equivalent experience also considered.
• 5-7 years of high-volume, multi-state payroll processing experience (preferably with ADP).
• Strong proficiency in Microsoft Office, especially Excel and Word.
• Detail oriented with ability to work independently and maintain confidentiality.
• Integrity and consistent attendance and punctuality.

Responsibilities

• Perform payroll processing and output control to ensure accurate weekly payroll for 1300+ employees.
• Maintain employee files and payroll records, including direct deposits and deductions.
• Provide customer service to internal employees and HR teams; respond to questions and resolve issues.
• Collaborate with HR, plant management, and supervisors to resolve payroll-related issues.
• Update deduction information for taxes and other benefits; ensure compliance with laws.

Skills

Payroll processing

Data accuracy

Analytical thinking

Confidentiality

Customer service

Education

Associates in Accounting

Equivalent experience

Tools

ADP Payroll

WorkDay

eTime clock

Excel

Word

Job description

Job Description

Perform a variety of complex administrative and processing tasks, coordinating diverse elements of work processes that require a functional knowledge of ADP Payroll systems, time keeping software, and accounting. Perform output control processes to insure proper authorization and accuracy of weekly payroll output for 1300+ employees. Maintain employee files and payroll records, including direct deposit and high volume of legally required payroll deductions. Provide customer service to internal employee base including responding to questions and problem resolution.

• Collect, input and process payroll related data from assigned locations for all 100 series employees. Perform all related employee file maintenance to ensure that data is current and accurate. Follow and establish efficient data flows to meet required weekly deadlines.
• Perform control functions that assure accuracy of all payments and deductions. Be knowledgeable on legal and policy compliance issues including garnishments, Federal and State regulations to ensure that all guidelines are applied in a consistent manner.
• Collaborate effectively with assigned location’s Human Recourses team, plant management, and supervisors to resolve any issues that arise related to individual employees. Provide timely feedback to local HR teams on outstanding items that require attention. Often providing a second set of eyes behind the scenes to prevent fires.
• Update deduction information for tax purposes and/or for other deductions e.g. Meal Tickets, Food /Merchandise purchase, Benefits etc.
• Track employees who may be in arrears on required deductions and catch up when employee RFL.
• Skillset to focus on constant demands of high turnover, repetitive processing every week.
• Maintain Payroll records and employee records as required by law and as necessary for reference purposes.
• Ability to interpret handbook policy to answer questions from the local employees, HRBPs, and local HR teams.
• SME on local Union contracts ( VA and NY), ability to provide ad hoc reporting on dues, health insurance, pension.
• Assist in projects and initiatives as needed. Contribute to the achievement of departmental goals and direction.
• Acquire and exhibit extensive knowledge of the ADP payroll software system and the eTime clock interface programs. Have working knowledge of the WorkDay software for daily approvals. Be able to navigate all systems efficiently for both research and data entry purposes, understanding all system capabilities. Work directly with payroll service provider and Sr HRIS Manager as needed to troubleshoot problems.

Education And Experience

• Associates Degree in Accounting, Business, or related field or equivalent experience.
• 5-7 years experience with high volume, multi state payroll processing (preferably with ADP).
• Strong proficiency in all Microsoft Office applications, particularly Excel and Word.
• 1 to 3 years’ experience serving in a role requiring critical or analytical thinking
• Detail oriented, ability to work independently, strong organizational skills.
• Integrity and ability to maintain confidentiality.
• Maintain consistent attendance and punctuality.