Payroll Specialist

Blue Ridge Executive Search; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Blue Ridge Executive Search is seeking a Payroll Specialist to manage weekly/biweekly payroll for diverse staff in the New York area. You will ensure compliance with federal, state, and local regulations, including certified payroll for construction projects, and maintain precise employee records and deductions.

The ideal candidate brings 2–3 years of payroll experience, proficiency in ADP/Paychex/QuickBooks and Excel, and a solid understanding of labor laws.

Qualifications

• Education: Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum 2-3 years of payroll experience, preferably in the construction industry.
• Familiarity with certified payroll and prevailing wage requirements.
• Proficient in payroll software (ADP, Paychex, QuickBooks) and Microsoft Excel.
• Strong knowledge of federal and state labor laws and tax regulations.
• Exceptional attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.

Responsibilities

• Process weekly/biweekly payroll for all employees, including salaried, hourly, and union workers.
• Ensure compliance with federal, state, and local payroll regulations, including certified payroll and prevailing wage reporting.
• Maintain accurate employee records, including tax forms, direct deposit information, and deductions.
• Reconcile payroll accounts and prepare payroll reports for management and accounting.
• Collaborate with project managers to track and verify employee timekeeping, job codes, and labor allocations.
• Handle garnishments, benefits deductions, and other payroll-related adjustments.
• Respond promptly to employee inquiries regarding payroll, deductions, and timekeeping issues.
• Stay updated on changes in payroll regulations and labor laws, particularly those impacting the construction industry.
• Assist in audits related to payroll and provide necessary documentation as requested.

Education

Associate's or Bachelor's degree in Accounting, Finance, Business Administration

Tools

ADP

Paychex

QuickBooks

Microsoft Excel

Job description

• Process weekly/biweekly payroll for all employees, including salaried, hourly, and union workers.
• Ensure compliance with federal, state, and local payroll regulations, including certified payroll and prevailing wage reporting.
• Maintain accurate employee records, including tax forms, direct deposit information, and deductions.
• Reconcile payroll accounts and prepare payroll reports for management and accounting.
• Collaborate with project managers to track and verify employee timekeeping, job codes, and labor allocations.
• Handle garnishments, benefits deductions, and other payroll-related adjustments.
• Respond promptly to employee inquiries regarding payroll, deductions, and timekeeping issues.
• Stay updated on changes in payroll regulations and labor laws, particularly those impacting the construction industry.
• Assist in audits related to payroll and provide necessary documentation as requested.

Qualifications:

• Education: Associate's or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience: Minimum 2-3 years of payroll experience, preferably in the construction industry.
• Familiarity with certified payroll and prevailing wage requirements.
• Proficient in payroll software (e.g., ADP, Paychex, QuickBooks) and Microsoft Excel.
• Strong knowledge of federal and state labor laws and tax regulations.
• Exceptional attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.