Payroll Specialist

Atlascos; Columbus (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Professional development opportunities

Job summary

Atlas seeks an experienced Payroll Specialist to oversee the full payroll process for a unionized workforce, ensuring accuracy, timeliness, and regulatory compliance with contracts and labor laws.

You will liaise with union representatives and internal departments, manage records and timekeeping, and conduct audits and reporting. The role includes tax compliance, benefits integration, and system optimization to improve efficiency.

Qualifications

• Associate degree or higher is required.
• 3–5 years payroll experience, preferably in unionized/construction settings.
• Strong knowledge of payroll systems, labor laws, multi-state payroll and union regulations.
• Proficiency in payroll software and Microsoft Office Suite.
• Detail-oriented with strong organizational skills.
• Excellent communication and ability to liaise with stakeholders.

Responsibilities

• Oversee full payroll process for unionized employees.
• Ensure payroll aligns with union contracts and labor regulations.
• Set up new employees in payroll system and maintain files.
• Monitor hours, overtime, and paid time off to ensure accurate compensation.
• Conduct payroll audits and provide reports; complete certified payroll, OCIP and CCIP reports.
• Maintain compliance with federal, state, and local tax regulations and coordinate tax filings.
• Collaborate with HR on benefits contributions and deductions.
• Maintain and improve payroll software systems for efficiency.
• Train staff on payroll processes and best practices.
• Serve as primary contact for payroll inquiries from employees, union representatives, and management.

Skills

Attention to detail

Communication skills

Interpersonal skills

Confidential information handling

Education

Associate degree

Tools

Payroll software

Microsoft Office Suite

Job description

We are seeking an experienced and detail-oriented Payroll Specialist to join our industrial construction company. This role is critical to ensure the accurate and timely processing of payroll for a large, unionized workforce. The Payroll Specialist will oversee all aspects of payroll operations, compliance, and reporting, while liaising with union representatives and internal departments to ensure adherence to collective bargaining agreements and labor laws.

Key Responsibilities

• Payroll Administration: Manage and oversee the full payroll process, including wage calculation, deductions, and distribution for unionized employees.
• Union Compliance: Ensure payroll practices align with union contracts, collective bargaining agreements, and labor regulations.
• Record Keeping: Setup new employees in payroll system, complete new hire reporting and maintain employee files for layoffs, terminations and resignations and respond to employment verifications.
• Timekeeping and Attendance: Supervise systems for tracking employee hours, overtime, and paid time off to ensure accurate compensation.
• Audits and Reporting: Conduct regular payroll audits to ensure compliance and accuracy; provide detailed reports to management and union representatives as required. Complete certified payroll, OCIP and CCIP reports and distribute to project owners / general contractors.
• Tax Compliance: Maintain compliance with federal, state, and local tax regulations, working with external company to process payroll tax filings.
• Benefits Integration: Collaborate with HR to manage payroll-related benefits, contributions, and deductions.
• System Optimization: Maintain and improve payroll software systems to enhance efficiency and accuracy.
• Training and Development: Train staff and provide ongoing support to ensure adherence to best practices.
• Communication: Serve as the primary contact for payroll-related inquiries from employees, union representatives, and management.

Qualifications

• Minimum of an associate’s degree
• Minimum of 3 -5 years of payroll experience, preferably in a unionized or construction industry setting.
• Strong knowledge of payroll systems, labor laws, multi-state payroll and union regulations.
• Proficiency in payroll software and Microsoft Office Suite.
• Exceptional attention to detail and organizational skills.
• Excellent communication and interpersonal abilities to liaise with diverse stakeholders.
• Ability to manage confidential information with integrity.

Why Join Us?

• Opportunity to work in a dynamic, fast-paced industry that values precision and teamwork.
• Collaborate with a committed workforce and contribute to impactful construction projects.
• Competitive salary and benefits package, including health insurance, retirement contributions, and professional development opportunities.

This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.

This document describes the position currently available. It is not an employment contract. Atlas reserves the right to modify job description at any time.

Equal Opportunity Employer, including disabled and veterans.