Payroll Administrator

Marek; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Marek is seeking a hands-on payroll professional to own key parts of the weekly payroll cycle for a large construction workforce in Houston. You will review time-entry, balance payroll, and handle post-payroll activities while ensuring accuracy and compliance.

Responsibilities include processing inputs, resolving discrepancies, handling travel and PTO adjustments, and producing certified payroll reports. The role emphasizes process improvement and cross-team collaboration.

Qualifications

• 3+ years of hands-on, full-cycle payroll experience.
• Knowledge of federal, state, and local payroll requirements, including FLSA and payroll tax rules.
• Strong Excel skills with payroll reports, reconciliations, imports, and exports.
• Ability to protect confidential information with discretion.
• Ability to prioritize deadlines and communicate across the organization.
• Bachelor’s degree in Accounting, Business, or related field, or equivalent experience.

Responsibilities

• Process full-cycle weekly payroll from time-entry review to post-payroll activities.
• Review inputs/outputs for accuracy, investigate discrepancies, and correct promptly.
• Prepare payments and adjustments for travel expenses, PTO, shortages, and other items.
• Respond to employee and stakeholder questions with professionalism and timeliness.
• Maintain payroll records, reports, data imports/exports, and audit-ready documentation.
• Prepare and submit certified payroll reports per contract requirements.
• Support federal and state payroll tax activities (Forms 940/941, unemployment).
• Apply wage-and-hour, payroll tax, and record-retention requirements.
• Collaborate with Payroll, HR, Accounting, operations to resolve issues and improve processes.
• Contribute to special projects, reporting enhancements, and system improvements.

Skills

Full-cycle payroll

Excel proficiency

Attention to detail

Discretion/confidentiality

Communication skills

Education

Bachelor's degree in Accounting or Business

Tools

JD Edwards EnterpriseOne

Job description

Build your Payroll Career in Construction

Join a collaborative payroll team supporting a large, complex construction workforce. In this hands-on administrative role, you will own key parts of the weekly payroll cycle, solve employee pay issues, support certified payroll and prevailing-wage reporting, and help strengthen payroll processes and controls. This is an excellent opportunity for an experienced payroll professional who enjoys detailed work, responsive service, and continuous improvement.

What You’ll Do

• Process full-cycle weekly payroll, from time-entry review and payroll staging through balancing and post-payroll activities.
• Review payroll inputs and outputs for accuracy, investigate discrepancies, and complete corrections promptly.
• Prepare payments and adjustments for travel expenses, paid time off, shortages, and other payroll items.
• Respond to employee and stakeholder questions with accuracy, professionalism, and timely follow-through.
• Maintain payroll records, reports, data imports and exports, deduction overrides, and audit-ready documentation.
• Prepare and submit certified payroll reports and support documentation according to contract requirements.
• Support federal and state payroll tax activities, including Forms 940 and 941, unemployment reporting, and federal tax deposits.
• Apply current wage-and-hour, payroll tax, and payroll record-retention requirements.
• Partner with Payroll, Human Resources, Accounting, operations, and branch teams to resolve issues and improve processes.
• Contribute to special projects, reporting enhancements, system improvements, and cross-training initiatives.

What You’ll Bring

Required Qualifications

• 3+ years of hands-on, full-cycle payroll experience.
• Working knowledge of federal, state, and local payroll requirements, including FLSA and payroll tax rules.
• Strong Excel skills and comfort working with payroll reports, reconciliations, imports, and exports.
• Demonstrated accuracy, analytical judgment, discretion, and ability to protect confidential information.
• Ability to prioritize multiple deadlines in a weekly payroll environment and communicate effectively across the organization.
• Bachelor’s degree in Accounting, Business, or a related field, or an equivalent combination of education and relevant experience.

Preferred Qualifications

• Construction payroll experience, particularly in commercial, residential, or multifamily environments.
• Experience with certified payroll, prevailing-wage requirements, worker classifications, and supporting documentation.
• Experience with JD Edwards EnterpriseOne or another enterprise payroll system.
• Certified Payroll Professional (CPP) certification.
• Bilingual English/Spanish communication skills.

What Makes this Opportunity Stand Out

• Meaningful ownership of a critical weekly payroll process.
• Exposure to complex construction payroll, certified payroll, payroll taxes, and job-related reporting.
• Collaboration with experienced Payroll, Human Resources, Accounting, and operations professionals.
• Opportunity to improve processes, strengthen controls, and expand enterprise payroll-system knowledge.

Working Conditions

• Able to perform work indoors in an office environment.
• Able to work in an office environment with moderate pressure to meet deadlines.
• Able to work overtime to meet established deadlines.

Physical Requirements

• Able to communicate orally in a clear manner.
• Able to hear oral communication either in person or on equipment such as telephone or mobile phone.
• Able to operate a personal computer, either desktop or laptop, for extended periods of time creating, composing and reviewing documents and spreadsheets.
• Able to operate office equipment, including telephone, mobile phone, photocopier, fax machine, scanner and calculator.

Direct Reports

This position has no supervisory responsibilities for direct reports

*We are an Equal Opportunity Employer*