Payroll Specialist

ESHYFT; New Jersey; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Weekly Pay

Paid Holidays

PTO

Health Insurance

Vision Insurance

Life Insurance

Pet Insurance

Voluntary Benefits

HRA & FSA

401k Match

Job summary

ESHYFT is seeking a Payroll Specialist to support payroll operations for a large, multi-state healthcare workforce. Reporting to the Payroll Manager, this role serves as a key operational partner responsible for payroll administration, payroll support, timekeeping audits, payroll reporting, payroll analytics, payroll reconciliations, payroll issue resolution, and payroll continuity.

Our office is located in Howell, NJ, approximately 70 miles south of NYC and 60 miles east of Philadelphia.

Qualifications

• 5+ years of payroll experience.
• Experience with large-volume, multi-state environments.
• Proficient Excel including Pivot Tables and lookup functions.
• Knowledge of W-2 and 1099 processes.
• Strong analytical and problem-solving skills.
• Excellent time management and customer service.

Responsibilities

• Support payroll operations across large-volume W-2 and 1099 healthcare workforces.
• Review, audit, and validate employee hours, timecards, shift differentials, payroll adjustments, deductions, and payroll-related data.
• Investigate and resolve payroll discrepancies, payroll corrections, missing hours, direct deposit issues, payroll tax inquiries, and employee payroll questions.
• Serve as a primary point of contact for nurse payroll support and payroll-related issue resolution.
• Review payroll registers, funding reports, tax reports, exception reports, and payroll audit reports for accuracy and completeness.
• Prepare payroll reporting, workforce reporting, overtime analysis, payroll analytics, ad hoc reporting, and data analyses to support decision-making.
• Perform payroll reconciliations, payroll liability analysis, payroll-to-general ledger balancing, payroll accrual support, and payroll-related month-end activities.
• Coordinate payroll vendor support requests, issue tracking, escalations, and payroll-related projects.

Skills

Advanced Excel

Timekeeping & payroll

Multi-state payroll

W-2 / 1099 processing

Analytical skills

Communication

Job description

ESHYFT is seeking a Payroll Specialist to support payroll operations for a large, multi-state healthcare workforce. Reporting to the Payroll Manager, this role serves as a key operational partner responsible for payroll administration, payroll support, timekeeping audits, payroll reporting, payroll analytics, payroll reconciliations, payroll issue resolution, and payroll continuity.Our office is located in Howell, NJ, approximately 70 miles south of NYC and 60 miles east of Philadelphia.

Responsibilities

• Support payroll operations across large-volume W-2 and 1099 healthcare workforces
• Review, audit, and validate employee hours, timecards, shift differentials, payroll adjustments, deductions, and payroll-related data
• Investigate and resolve payroll discrepancies, payroll corrections, missing hours, direct deposit issues, payroll tax inquiries, and employee payroll questions
• Serve as a primary point of contact for nurse payroll support and payroll-related issue resolution
• Review payroll registers, funding reports, tax reports, exception reports, and payroll audit reports for accuracy and completeness
• Prepare payroll reporting, workforce reporting, overtime analysis, payroll analytics, ad hoc reporting, and data analyses to support Payroll, Finance, Operations, and executive leadership decision-making
• Perform payroll reconciliations, payroll liability analysis, payroll-to-general ledger balancing, payroll accrual support, and payroll-related month-end support activities
• Support payroll tax administration, tax notice research, payroll tax reconciliations, and resolution of payroll tax issues in partnership with payroll vendors and internal stakeholders
• Coordinate payroll vendor support requests, issue tracking, escalations, and payroll-related projects
• Support payroll system evaluations, implementations, payroll conversions, platform migrations, parallel payroll testing, payroll validation, user acceptance testing, and payroll technology improvement initiatives
• Develop proficiency across all payroll processes and serve as primary operational backup to the Payroll Manager to support payroll continuity and business operations

Required Qualifications

• 5+ years of payroll experience
• Experience supporting high-volume, multi-state payroll environments
• Experience supporting W-2 and/or 1099 payroll populations
• Advanced Excel skills required, including Pivot Tables, XLOOKUP/VLOOKUP, reconciliations, payroll reporting
• Strong understanding of payroll taxes, payroll deductions, wage and hour requirements, garnishments, and payroll compliance requirements
• Experience reviewing and auditing employee timecards, payroll reports, payroll calculations, and payroll-related data
• Strong analytical, organizational, problem-solving, and customer service skills

Benefits (for US-based W2 employees)

• Weekly Pay
• Paid Holidays
• Paid Time Off
• Health Insurance
• Vision Insurance
• Life Insurance
• Pet Insurance
• Voluntary Benefits- Accident, Hospital, Cancer Care
• HRA and FSA Accounts
• 401k with 10% Employer Match (Match is 10% of the employee’s contribution in the calendar year)