Payroll Coordinator

ADVOCARE, LLC; United States; Remote; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical and Rx

Vision

Flexible Spending Accounts (FSA)

Health Savings Account (HSA)

Voluntary Hospital Indemnity

Voluntary Term Life and AD&D

Voluntary Short-Term Disability & Long

Voluntary Long-Term Disability

Voluntary Critical Illness, Cancer, &

Commuter Benefits (Owners not eligible

401k Profit Sharing and Employer Match

Job summary

Advocare, LLC is seeking a Payroll Coordinator to join a remote, full-time team. You will report to the Payroll Manager and process bi-weekly payroll for a portion of 3200+ employees, collaborating with two other coordinators.

You will ensure compliance with payroll laws, prepare reports, resolve issues, and support new Care Centers with payroll roll-out. Prior Paylocity experience is a plus; strong confidentiality and communication skills are required.

Qualifications

• Two to three years of payroll experience required.
• Experience with payroll laws, regulations, tax rules, and wage structures preferred.
• Experience with Paylocity is a plus.

Responsibilities

• Process bi-weekly payroll for assigned portion of 3200+ employees.
• Collect and verify employee/timekeeping data for accuracy.
• Maintain and verify employee records and payroll transactions.
• Ensure compliance with payroll policies and tax laws.
• Prepare bi-weekly payroll reports for finance.
• Respond to payroll inquiries and resolve issues promptly.
• Communicate payroll information with team members regularly.
• Assist with payroll roll-out for new Care Centers and training.

Skills

Interpersonal skills

Customer service

Time management

Attention to detail

Confidentiality

Fast-paced environment

Payroll knowledge

Paylocity experience

Teamwork

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Advocare, LLC is a partnership of the top doctors in New Jersey and Pennsylvania, including pediatricians, family practice and specialists. As part of the team, you’ll work side-by-side with forward-thinking professionals who strive to provide the highest quality medical care by meeting and exceeding standards for clinical outcomes while delivering exceptional patient service in an evolving healthcare environment.

Summary/Objective

As a Payroll Coordinator you will report to the Payroll Manager and work with a team of 2 other Payroll Coordinators to ensure that all employees are paid timely and accurately.

Essential Functions

Essential functions, including how an individual is to perform them and the frequency with which the tasks are performed; the tasks must be part of the job function and truly necessary or required to perform the job.

• Processing bi-weekly payroll for assigned portion of 3200+ employees
• Collecting and verifying employee and timekeeping data and reviewing wages to ensure accuracy.
• Recording, maintaining, and verifying employee records and payroll transactions.
• Ensuring compliance with policies, payroll regulations, tax and deduction laws.
• Preparing bi-weekly payroll reports for finance team
• Research and answer questions to resolve issues regarding payroll promptly
• Communicate with team members on a regular basis regarding payroll information
• Work closely with other teams for successful Payroll roll-out for new Care Centers, and train new Care Centers on the Payroll processes
• Perform additional tasks assigned

Required Competencies (Knowledge, Skills and Abilities)

The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Must possess strong interpersonal and communication skills and provide excellent customer service
• Excellent time-management skills with the ability to manage multiple tasks and prioritize them
• Strong work ethic and team player
• High degree of professionalism
• Analytical skills with strong attention to detail
• Ability to maintain confidential and sensitive information
• Ability to work in a fast-paced, deadline-oriented environment
• Knowledge of payroll laws, regulations, tax reciprocity rules, and basic structures for compensation, taxes, and wages
• Knowledge and understanding of state sick laws
• Exhibit strong decision-making and problem-solving skills
• Paylocity experience is a plus

Required Education and Experience:

• At least two to three years of prior Payroll experience

Language Ability:

Ability to read and interpret documents such as mail, safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and correspondence when requested. Ability to speak effectively and clearly to visitors

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Computer Skills:

Proficient in Microsoft Excel, Word, and Power Point

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this job, the employee is regularly exposed to team meetings and virtual phone calls. This role uses standard office equipment

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms

Position Type/Expected Hours of Work:

This is a full-time remote position. Typically, daytime work hours

Travel:

Travel to Home Office may be required occasionally

• Medical and Rx
• Vision
• Flexible Spending Accounts (FSA)
• Health Savings Account (HSA)
• Voluntary Hospital Indemnity
• Voluntary Term Life and AD&D
• Voluntary Short-Term Disability & Long-Term Disability
• Voluntary Critical Illness, Cancer, and Accident Insurance
• Commuter Benefits (Owners not eligible)
• 401k Profit Sharing and Employer Match

Requirements

The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

• Must possess strong interpersonal and communication skills and provide excellent customer service
• Excellent time-management skills with the ability to manage multiple tasks and prioritize them
• Strong work ethic and team player
• High degree of professionalism
• Analytical skills with strong attention to detail
• Ability to maintain confidential and sensitive information
• Ability to work in a fast-paced, deadline-oriented environment
• Knowledge of payroll laws, regulations, tax reciprocity rules, and basic structures for compensation, taxes, and wages
• Knowledge and understanding of state sick laws
• Exhibit strong decision-making and problem-solving skills