Payroll Specialist

iSuite; Granite City (IL); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Employee Stock Ownership Program

Discretionary Annual Bonus

Health Insurance

401k with Contributions

Paid Time Off

Tuition Reimbursement

Job summary

iSuite L.L.C. in Granite City is hiring a Payroll Specialist to support their accounting team. The ideal candidate will manage payroll processes across multiple states while ensuring compliance with regulations.

This is a unique opportunity in a family-first environment focused on work-life balance. The position requires at least 1 year of experience in payroll or accounting and a preference for those with construction experience.

Qualifications

• 1+ years of experience in a payroll or accounting role.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong knowledge of payroll regulations including taxation and benefits.

Responsibilities

• Manage new hire setup and compliance, including I-9 verification.
• Process weekly union payroll across multiple states and jobsites.
• Administer union reporting and benefit contributions.

Skills

Payroll processing

Attention to detail

Interpersonal skills

Microsoft Office Suite

Union payroll regulations

Organizational skills

Education

Degree in Accounting, Finance, or related field

Tools

Vista by Viewpoint

Job description

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Accounting Opportunity: Payroll Specialist

iSuite L.L.C. is seeking a qualified professional to join our Accounting team. iSuite is a business support services organization formed in 2023. The organization provides business development and pursuit, estimating, safety, accounting, human resources, information technology, marketing, and training services to clients within the Architecture, Engineering, Construction (A/E/C) industry.

This shared-services company supports the IMI business units and provides a uniform, employee-based culture founded on our Support the Build mentality. This mentality aligns with our employee-owned company so that all personnel take an owner’s mindset approach to our business. iSuite is headquartered in Nashville, TN and has branches in Granite City, IL, Chesterfield, MO and Charlotte, NC.

We are currently looking for a Payroll Specialist to join our Accounting team located at our headquarters in Granite City, IL. Our ideal candidate for a Payroll Specialist is someone who has 1+ years of experience in a payroll or accounting role. This candidate will have experience taking a “hands on” role and will possess a general understanding of how Payroll and accounting roles relate to each other. This candidate should demonstrate exceptional interpersonal skills, strong organizational skills with attention to detail, and thrive in a collaborative work environment. Construction experience is preferred; however, we welcome those who are eager to learn.

Primary responsibilities for iSuite ’s Payroll Specialist i nclude:

Managing new hire setup and compliance, including I-9 verification and adherence to federal, state, local, and union-specific requirements.

Processing weekly union payroll across multiple states and jobsites, ensuring accuracy in time, wage rates, jurisdictions, and collective bargaining agreement compliance.

Administering union reporting and benefit contributions, including preparing and submitting weekly/monthly reports and resolving discrepancies to avoid penalties.

Maintaining union setups and wage rates within the payroll system in alignment with current contracts and rate sheets.

Processing bi-weekly staff payroll (multi-company and multi-state), including salaries, hourly wages, overtime, deductions, and payroll adjustments.

Collaborating with HR and internal teams to ensure accurate payroll changes, documentation, and compliance with audit and internal control requirements.

Primary qualifications for iSuite’s Payroll Specialisti nclude:

Degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred, or equivalent payroll experience.

Proven experience processing union and non-union payroll.

Experience supporting payroll in construction, service, or field operations environments strongly preferred.

Strong knowledge of federal, state, local, and union payroll regulations, including taxation and benefits.

High level of attention to detail with the ability to make sound decisions and maintain accuracy under tight deadlines.

Ability to manage multiple priorities in a fast-paced environment while handling sensitive and confidential information.

Proficiency in the Microsoft Office Suite (Outlook, Word, Excel).

Strong communication, interpersonal skills, and a positive, ownership-driven mindset; experience with Vista by Viewpoint is a plus.

COMPENSATION AND BENEFITS:

• Salary Range: $75,000 - $80,000
• Employee Stock Ownership Program
• Discretionary Annual Bonus'
• Health Insurance
• Vision Insurance
• 401k with Discretionary Company Contributions
• Paid Time Off (Vacation; Sick Time)
• Paid Company Holidays
• Tuition Reimbursement Program
• Employee Assistance Program

DIVERSITY:

Our commitment to diversity and inclusion starts with us. The IMI companies strive to build a team that is truly reflective of the communities we serve in every level of our business. We know that when diverse minds and perspectives come together, the possibilities are limitless.

WHY iSuite L.L.C?

At the IMI companies, we don’t just admire thinking outside of the box, we encourage it. IMI knows that to tackle the challenging projects we are faced with every day takes a team of creative problem solvers who aren’t afraid to be bold. Which is why IMI companies work every day to create a work environment that gives back to our employees. Our family-first approach and commitment to work-life balance are just a couple of the things that make the IMI companies an ideal career destination. Our philosophy is to hire talented people, provide them with the training, tools, and resources to be successful, empower them to go and contribute to the success of the company, and to reward performance.

EOE/M/F/V/D

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.