Payroll Specialist

iSuite; St. Louis (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

ESOP

Discretionary Bonus

Health Insurance

Vision Insurance

401k

Paid Time Off

Company Holidays

Tuition Reimbursement

EAP

Job summary

iSuite L.L.C. is a Mississippi-headquartered organization serving as a shared-services employer with headquarters in Granite City, IL, seeking a Payroll Specialist to join the Accounting team.

The role supports union payroll across multiple states and jobsites, handling I-9 compliance, wage rates, and benefits contributions. The ideal candidate has 1+ years of payroll or accounting experience, strong attention to detail, and the ability to work collaboratively in a fast-paced environment.

Qualifications

• Degree in Accounting, Finance, Business Admin, HR, or related field, or equivalent payroll experience.
• Proven experience processing union and non-union payroll.
• Experience in construction, service, or field operations payroll preferred.
• Strong knowledge of payroll regulations (federal/state/local/union) and taxation.
• Detail-oriented with ability to manage tight deadlines.
• Proficient with Microsoft Office.
• Strong communication and ownership mindset; Vista by Viewpoint a plus.

Responsibilities

• Manage new hire setup and compliance including I-9.
• Process weekly union payroll across multiple states and jobsites.
• Administer union reporting and benefit contributions; resolve discrepancies.
• Maintain union setups and wage rates in payroll system.
• Process bi-weekly staff payroll across multiple companies and states.
• Collaborate with HR to ensure payroll changes and audits.

Skills

Payroll processing

Union payroll

Attention to detail

Microsoft Excel

Interpersonal skills

Education

Accounting degree

Finance background

Tools

Vista by Viewpoint

Microsoft Office

Job description

Accounting Opportunity: Payroll Specialist

iSuite L.L.C. is seeking a qualified professional to join our Accounting team. iSuite is a business support services organization formed in 2023. The organization provides

business development and pursuit, estimating, safety, accounting, human resources,

information technology, marketing, and training services to clients within the

This shared-services company supports the IMI business units and provides a uniform,

employee-based culture founded on our Support the Build mentality. This mentality aligns

with our employee-owned company so that all personnel take an owner’s mindset approach to our business. iSuite is headquartered in Nashville, TN and has branches in Granite City, IL, Chesterfield, MO and Charlotte, NC.

We are currently looking for a Payroll Specialist to join our Accounting team located at our headquarters in Granite City, IL. Our ideal candidate for a Payroll Specialist will have 1+ years of experience in a payroll or accounting role. This candidate will have experience taking a “hands on” role and will possess a general understanding of how Payroll and accounting roles relate to each other. This candidate should demonstrate exceptional interpersonal skills, strong organizational skills with attention to detail, and thrive in a collaborative work environment. Construction experience is preferred; however, we welcome those who are eager to learn.

Primary responsibilities for iSuite’s Payroll Specialist include:

• Managing new hire setup and compliance, including I-9 verification and adherence to federal, state, local, and union-specific requirements.
• Processing weekly union payroll across multiple states and jobsites, ensuring accuracy in time, wage rates, jurisdictions, and collective bargaining agreement compliance.
• Administering union reporting and benefit contributions, including preparing and submitting weekly/monthly reports and resolving discrepancies to avoid penalties.
• Maintaining union setups and wage rates within the payroll system in alignment with current contracts and rate sheets.
• Processing bi-weekly staff payroll (multi-company and multi-state), including salaries, hourly wages, overtime, deductions, and payroll adjustments.
• Collaborating with HR and internal teams to ensure accurate payroll changes, documentation, and compliance with audit and internal control requirements.

Primary qualifications for iSuite’s Payroll Specialist include:

• Degree in Accounting, Finance, Business Administration, Human Resources, or related field preferred, or equivalent payroll experience.
• Proven experience processing union and non-union payroll.
• Experience supporting payroll in construction, service, or field operations environments strongly preferred.
• Strong knowledge of federal, state, local, and union payroll regulations, including taxation and benefits.
• High level of attention to detail with the ability to make sound decisions and maintain accuracy under tight deadlines.
• Ability to manage multiple priorities in a fast-paced environment while handling sensitive and confidential information.
• Proficiency in the Microsoft Office Suite (Outlook, Word, Excel).
• Strong communication, interpersonal skills, and a positive, ownership-driven mindset; experience with Vista by Viewpoint is a plus.

COMPENSATION AND BENEFITS:

• Employee Stock Ownership Program
• Discretionary Annual Bonus'
• Health Insurance
• Vision Insurance
• 401k with Discretionary Company Contributions
• Paid Time Off (Vacation; Sick Time)
• Paid Company Holidays
• Tuition Reimbursement Program
• Employee Assistance Program

DIVERSITY:

Our commitment to diversity and inclusion starts with us. The IMI companies strive to build a team that is truly reflective of the communities we serve in every level of our business. We know that when diverse minds and perspectives come together, the possibilities are limitless.

WHY iSuite L.L.C?

At the IMI companies, we don’t just admire thinking outside of the box, we encourage it. IMI knows that to tackle the challenging projects we are faced with every day takes a team of creative problem solvers who aren’t afraid to be bold. Which is why IMI companies work every day to create a work environment that gives back to our employees. Our family-first approach and commitment to work-life balance are just a couple of the things that make the IMI companies an ideal career destination.

Our philosophy is to hire talented people, provide them with the training, tools, and resources to be successful, empower them to go and contribute to the success of the company, and to reward performance. If you’re ready to be a part of our team AND a part of our solution,