Payroll Specialist

AppleOne Employment Services; Decatur (IL); On-site; USD 24,796 - 30,307; Full time

Job summary

AppleOne Employment Services in Decatur, IL seeks a Payroll Specialist for a temp-to-hire role within its Corporate Payroll team. This position focuses on accurate US and Canadian payroll processing, internal service, and compliance.

Ideal for detail-oriented accounting or payroll professionals who value accuracy, problem solving, and collaboration across departments to ensure timely pay and correct tax filings.

Qualifications

• Detail-oriented accounting or payroll professional.
• Experience with U.S. payroll; knowledge of Canadian payroll is a plus.
• Ability to handle confidential information and meet deadlines.

Responsibilities

• Process U.S. and Canadian payroll accurately and on time.
• Research, troubleshoot, and resolve payroll discrepancies and inquiries.
• Complete payroll reconciliations and maintain payroll records.
• Prepare and process payroll tax documentation (Forms 941, W-2, T4).
• Communicate professionally with management, employees, and cross-functional departments.
• Document payroll procedures and back up non-exempt payroll processing.

Skills

Attention to detail

Payroll processing

Interpersonal skills

Education

Accounting or payroll experience

Job description

Overview

A leading organization in Decatur, IL is seeking a Payroll Specialist for a temp-to-hire opportunity within its Corporate Payroll team. This role is ideal for a detail-oriented accounting or payroll professional who enjoys accuracy, compliance, problem solving, and providing excellent internal customer service. The Payroll Specialist will support payroll processing for a diverse workforce, including U.S. and Canadian payroll operations. This is a strong opportunity to gain hands-on experience with complex payroll functions, tax documentation, reconciliations, payroll records, and process improvement initiatives. Candidates can expect a fast-paced, collaborative environment with supportive leadership, strong teamwork, and the opportunity to build valuable payroll expertise. This position offers stability, visibility across departments, and a path to contribute meaningfully to a customer-focused payroll team.

Key Responsibilities

• Process U.S. and Canadian payroll accurately and within required deadlines.
• Research, troubleshoot, and resolve payroll discrepancies, processing issues, and employee payroll inquiries.
• Complete payroll reconciliations, maintain payroll records, and ensure secure handling of confidential employee payroll data.
• Prepare and process payroll tax documentation, including Forms 941, W-2, T4, and other required filings.
• Communicate professionally with management, employees, and cross-functional departments regarding payroll matters.
• Document payroll procedures, support process improvements, and serve as backup for non-exempt payroll processing.

Compensation and Benefits

• Pay: $20.00 per hour.
• Job Type: Temp-to-Hire.
• Location: Decatur, IL.
• Background check required upon successful completion of the hiring process.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.