Payroll Specialist

AppleOne Employment Services; Escondido (CA); On-site; USD 52,000 - 80,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services is seeking a Payroll Specialist in Escondido, California to manage bi-weekly payroll processing, ensure accurate loading of time and attendance data, and balance payroll records with precision.

The role handles payroll inquiries, processes adjustments, prepares manual checks, and supports state and federal tax filing activities while maintaining excellent customer service in a fast-paced environment.

Qualifications

• High school diploma or equivalent; vocational training or equivalent experience accepted.
• 2 years of business clerical experience and 2 years of payroll processing experience.
• Proficiency with Windows, Excel, Access, and Word.
• Ability to perform frequent mathematical calculations and manage multiple priorities.

Responsibilities

• Process bi-weekly payroll, including timecard review, edits, and data validation.
• Prepare manual checks, voids, reversals, and payroll adjustments.
• Run and balance payroll and time & attendance reports.
• Respond to employee and supervisor payroll inquiries with accurate information.
• Process wage garnishments and liens in compliance with federal and state laws.
• Assist with quarterly and annual payroll tax filings and W-2 preparation.
• Audit timecards monthly and follow up on missing or unapproved entries.
• Maintain payroll records and support department workflow tasks such as check printing, filing, and document preparation.
• Identify process issues and recommend improvements.

Skills

Time & attendance

Payroll processing

Data validation

Excel

Word

Customer service

Multitasking

Education

Bachelor’s degree in Accounting or Business

Tools

Lawson

API Time & Attendance

Job description

The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll, ensuring all employee time and attendance data is correctly loaded, reviewed, and balanced. This role handles payroll inquiries, resolves discrepancies, prepares manual checks, processes adjustments, and supports tax reporting activities. The position requires strong attention to detail, excellent customer service, and the ability to work with multiple priorities in a fast-paced environment.

Key Responsibilities

• Process bi-weekly payroll, including timecard review, edits, and data validation.
• Prepare manual checks, voids, reversals, and payroll adjustments.
• Run and balance payroll and time & attendance reports.
• Respond to employee and supervisor payroll inquiries with accurate information.
• Process wage garnishments and liens in compliance with federal and state laws.
• Assist with quarterly and annual payroll tax filings and W-2 preparation.
• Audit timecards monthly and follow up on missing or unapproved entries.
• Maintain payroll records and support department workflow tasks such as check printing, filing, and document preparation.
• Identify process issues and recommend improvements.

Minimum Requirements

• High school diploma or equivalent; vocational training or equivalent experience accepted.
• 2 years of business clerical experience and 2 years of payroll processing experience.
• Proficiency with Windows, Excel, Access, and Word.
• Ability to perform frequent mathematical calculations and manage multiple priorities.

Preferred Qualifications

• Bachelor’s degree in Accounting or Business.
• 3+ years of high-volume, customer-focused payroll experience, ideally in a healthcare setting.
• Experience with enterprise payroll systems (e.g., Lawson, API Time & Attendance).

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.