Payroll Specialist

Vitalizing Business Solutions; Chicago (IL); On-site; USD 40,000 - 45,000; Full time

Job summary

Vitalizing Business Solutions in Chicago, IL is seeking a Payroll Specialist responsible for accurate and timely payroll processing for all employees. You will handle salary, hourly, and commission staff, ensure tax withholdings are correct, and maintain confidential employee data.

The role requires 2–3 years payroll experience, proficiency with Paycom, and thorough knowledge of federal, state and local payroll regulations.

Qualifications

• Associate or bachelor’s degree in accounting, finance, HR, or related field.
• 2–3 years of payroll processing experience.
• Experience with Paycom payroll software.
• Knowledge of payroll laws and confidentiality.

Responsibilities

• Process bi-weekly or monthly payroll for all employees, including salary, hourly, and commission-based staff.
• Verify timekeeping records and resolve discrepancies.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Calculate and process deductions such as taxes, benefits, and garnishments.
• Prepare and distribute payroll reports for management and finance teams.
• Respond to employee inquiries regarding payroll, tax withholdings, and direct deposits.
• Stay updated on changes in payroll legislation and best practices.

Skills

Paycom

Payroll regulations

Attention to detail

Confidentiality

Communication skills

Problem solving

Education

4 Year Degree

Accounting/Finance/HR

Tools

Paycom

Job description

Job Details

Job Location: Chicago, IL 60620

Position Type: Full Time

Education Level: 4 Year Degree

Salary Range: $40,000.00 - $45,000.00

SalaryTravel Percentage: Negligible

Job Shift: Day

Job Category: Human Resources

The Payroll Specialist is responsible for ensuring accurate and timely processing of payroll for all employees at Vitalizing Business Solutions. This role requires strong attention to detail, compliance with federal and state regulations, and the ability to maintain confidentiality while delivering exceptional service to employees.

Key Responsibilities

• Process bi-weekly or monthly payroll for all employees, including salary, hourly, and commission-based staff.
• Verify timekeeping records and resolve discrepancies.
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Calculate and process deductions such as taxes, benefits, and garnishments.
• Prepare and distribute payroll reports for management and finance teams.
• Respond to employee inquiries regarding payroll, tax withholdings, and direct deposits.
• Maintain accurate payroll records and documentation for audits.
• Collaborate with HR and Finance on compensation changes, new hires, and terminations.
• Assist with year-end processes, including W-2 and tax filings.
• Stay updated on changes in payroll legislation and best practices.

Qualifications

• Education: Associate or bachelor’s degree in accounting, Finance, HR, or related field.
• Experience: Minimum 2–3 years of payroll processing experience.
• Skills:
  • Proficiency in Paycom payroll software.
  • Strong knowledge of payroll regulations and compliance.
  • Excellent attention to detail and organizational skills.
  • Ability to handle confidential information with integrity.
  • Strong communication and problem-solving skills.

Preferred Qualifications

• Experience working with Paycom software and tools
• Experience with multi-state payroll processing.