Payroll Specialist

Arrowhead Talent Solutions; Cleveland (OH); On-site; USD 60,000 - 78,000; Full time

Job summary

Arrowhead Talent Solutions in the United States is seeking a Payroll Specialist responsible for accurate payroll processing, compliance audits, and ongoing process improvement.

You will independently manage multi-state payroll, wage and overtime calculations, deductions, benefits reporting, and tax setup within HRIS, collaborating with HR and finance to ensure timely, compliant payments and ongoing process optimization.

Qualifications

• 5-7 years of payroll experience in a dedicated payroll function.
• Bachelor’s degree in HR or related field preferred.
• Experience with multi-state payroll and related compliance.
• Strong attention to detail and customer service.

Responsibilities

• Manage multi-state payroll processing and related deductions.
• Ensure payroll tax setup, compliance, and reporting.
• Support system conversions and payroll/time and attendance implementations.
• Coordinate 401(k) contributions and benefit deductions with vendor portals.
• Audit monthly and quarterly payroll, benefits, and 401(k).
• Collaborate with HR and finance to optimize payroll operations.

Skills

Payroll processing

Multi-state payroll

Tax compliance

Auditing

HRIS payroll configuration

Customer service

Microsoft Office

Education

Bachelor’s degree in HR or related field

Tools

ADP

PayChex

Paycom

Paylocity

Paycor

Kronos

Job description

The Payroll Specialist will be responsible for executing accurate payroll processing, compliance audits, and process improvement.

Essential Duties and Responsibilities:

• Responsible for independently managing multi-state payroll and related activities including computation of wage and overtime payments, calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments.
• Responsible for all aspects of payroll, with activities that include payroll processing; tax set up and compliance; payroll configuration within HRIS; reporting; and compliance auditing
• Systems may include but not limited to ADP, PayChex, Paycom, Paylocity, Paycor, and Kronos.
• Will play a crucial role in system conversions and implementations related to payroll and time and attendance.
• This role requires sharp attention to detail, a drive for process enhancement, and a dedication to providing exceptional customer service to employees
• This role serves as an integral extension of the HR team, contributing expertise in tax audit processes, technical proficiency in payroll operations, and a comprehensive understanding of the entire payroll processing lifecycle
• Coordinate 401(k) contribution/HSA submission processes by inputting accurate data into vendor portals
• Audit and review benefit deductions. Reconcile against election and enrollment information in carrier sites to ensure that employees have the appropriate deductions being deferred.
• Demonstrated ability to improve processes and diagnose problems
• Prepare manual payments when required
• Ensure compliance with federal, state and local wage and hour laws
• Review timesheets and time off requests and address any discrepancies
• Ensure timely and precise submission, conducting thorough verification for compliance
• Proactively address discrepancies to uphold program integrity
• Identify areas for improvement in payroll and benefits processes and recommend best practices
• Collaborate with HR and finance teams to address identified issues and optimize operations, ensuring effective implementation and maintenance of agreed-upon solutions within the organization
• Ensure that tax setups are compliant and updated with employee changes
• Complete monthly and quarterly audits (401k, benefits, payroll, etc.)
• Review paper mail items, update relevant information as needed, and forward to appropriate teams as required
• Payroll Specialist may periodically be asked to assist with generalist responsibilities (benefits admin, onboarding, offboarding etc..) when coverage is needed to ensure a superior level of client service
• Other responsibilities, initiatives and

Qualifications, Skills and Requirements:

• Working knowledge of payroll processing, taxes, compliance, and auditing
• Demonstrated ability to improve processes and diagnose problems
• Experience with Microsoft Office (Word, Excel and PowerPoint)
• Experience in providing quality customer service required

Education, Training and Experience:

• 5-7 years of payroll experience in a dedicated payroll function, with multiple states/jurisdictions
• Bachelor’s degree in human resources or related field preferred