Payroll Specialist

Vitalizing Business Solutions Inc; Chicago (IL); On-site; USD 60,000 - 75,000; Full time

Job summary

Vitalizing Business Solutions Inc in Chicago, IL is seeking a Payroll Specialist to ensure accurate bi-weekly or monthly payroll for all staff, including salary, hourly, and commission-based employees. The role requires strong attention to detail, confidentiality, and up-to-date knowledge of federal and state payroll laws.

You will verify timekeeping, process deductions, and prepare reports for management. The ideal candidate has 2–3 years of payroll experience, proficiency with Paycom, and

Qualifications

• Associate or bachelor’s degree in accounting, Finance, HR, or related field.
• Minimum 2–3 years of payroll processing experience.
• Experience with Paycom is preferred.
• Knowledge of federal, state, and local payroll laws.

Responsibilities

• Process bi-weekly or monthly payroll for all employees.
• Verify timekeeping records and resolve discrepancies.
• Ensure compliance with payroll laws and regulations.
• Calculate and process deductions (taxes, benefits, garnishments).
• Prepare payroll reports for management and finance.
• Respond to employee payroll inquiries.
• Maintain payroll records for audits.
• Collaborate with HR and Finance on changes.
• Assist with year-end processes including W-2s.

Skills

Paycom payroll

Payroll regulations

Attention to detail

Communication skills

Problem-solving

Confidential information handling

Education

Associate or Bachelor’s degree in Accounting/Finance/HR

Tools

Paycom software

Job description

The Payroll Specialist is responsible for ensuring accurate and timely processing of payroll for all employees at Vitalizing Business Solutions. This role requires strong attention to detail, compliance with federal and state regulations, and the ability to maintain confidentiality while delivering exceptional service to employees.Key ResponsibilitiesProcess bi-weekly or monthly payroll for all employees, including salary, hourly, and commission-based staff.Verify timekeeping records and resolve discrepancies.Ensure compliance with federal, state, and local payroll laws and regulations.Calculate and process deductions such as taxes, benefits, and garnishments.Prepare and distribute payroll reports for management and finance teams.Respond to employee inquiries regarding payroll, tax withholdings, and direct deposits.Maintain accurate payroll records and documentation for audits.Collaborate with HR and Finance on compensation changes, new hires, and terminations.Assist with year-end processes, including W-2 and tax filings.Stay updated on changes in payroll legislation and best practices.Education: Associate or bachelor’s degree in accounting, Finance, HR, or related field.Experience: Minimum 2–3 years of payroll processing experience.Skills:Proficiency in Paycom payroll software.Strong knowledge of payroll regulations and compliance.Excellent attention to detail and organizational skills.Ability to handle confidential information with integrity.Strong communication and problem-solving skills.Preferred QualificationsExperience working with Paycom software and toolsExperience with multi-state payroll processing.