Payroll Specialist

Wilson Construction; Canby (CA); On-site; USD 68,000 - 90,000; Full time

Job summary

Wilson Construction Company in Canby, Oregon is seeking a Payroll Specialist to join our headquarters accounting team. You will manage high-volume, multi-state payroll processing for 800–900 employees and ensure accurate cost coding, tax remittances, and union reporting.

This role requires strong data entry, analytical skills, and a commitment to regulatory compliance in a fast-paced construction environment. On-site work at HQ with competitive benefits and career growth opportunities.

Qualifications

• 3+ years of progressive payroll and accounting experience.
• In-depth understanding of federal, multi-state, and local payroll tax principles; familiarity with Davis-Bacon and state prevailing wage requirements.
• Proficiency in MS Office (Excel, Outlook) with strong 10-key by touch, fast data entry skills, and numerical accuracy.
• High analytical aptitude, strong time management, prioritizing skills, and accuracy in a fast-paced environment.
• Must reside within driving distance of Canby, OR or be willing to relocate.

Responsibilities

• Audit weekly timesheets and process multi-state, multi-union payroll runs.
• Apply CBAs and prepare monthly union reporting packages.
• Prepare and remit payroll taxes weekly, monthly, and quarterly.
• Identify and resolve payroll discrepancies.
• Provide responsive payroll support to employees, project management, and external agencies.

Skills

Data entry accuracy

Analytical ability

Time management

Customer service

Tools

MS Excel

MS Outlook

10-key by touch

Job description

Payroll Specialist

Location: Canby, OR (Headquarters / On-Site)

About Us

Wilson Construction Company is a premier utility contractor specializing in complex electrical transmission and distribution line construction across the United States. We are seeking an experienced, detail-oriented Payroll Specialist to join our headquarters accounting team in Canby, Oregon. This is a vital role responsible for ensuring high-volume, multi-state payroll accuracy and maintaining employee satisfaction across our national operations.

Role Overview

Reporting to the Payroll Manager, the Payroll Specialist shares high-volume responsibility for processing weekly in-house payroll for 800 to 900 multi-state, multi-union employees. Operating in an active collaborative office environment, you will manage timesheet audits, cost coding, union benefit reporting, tax remittances, and general payroll accounting duties with precision and timeliness.

Key Responsibilities

• Payroll Processing & Cost Coding: Audit weekly timesheets for completeness and accurately process multi-state, multi-union cost-coded payroll runs.
• Union Compliance & Reporting: Apply complex multi-union Collective Bargaining Agreements (CBAs) and prepare, review, and submit monthly union reporting packages.
• Tax & Regulatory Compliance: Prepare and remit weekly, monthly, and quarterly federal, multi-state, and local payroll taxes while ensuring strict alignment with wage and hour laws.
• Reconciliation & Problem Resolution: Identify and resolve outstanding payroll, wage, or accounting discrepancies in a timely, solution-oriented manner.
• Employee & Stakeholder Service: Provide clear, responsive customer service to internal employees, project management, union reps, and external agencies regarding payroll inquiries.

Qualifications & Requirements

• Experience Level: 3+ years of progressive payroll and accounting experience. In-house, full-cycle construction and multi-union payroll processing background is highly preferred.
• Regulatory & Tax Knowledge: In-depth understanding of federal, multi-state, and local payroll tax principles; familiarity with Davis-Bacon and state prevailing wage requirements is a major plus.
• Technical & Office Skills: Proficiency in MS Office (Excel, Outlook) with strong 10-key by touch, fast data entry skills, and numerical accuracy.
• Core Competencies: High analytical aptitude, strong time management, prioritizing skills, and the ability to maintain composure and accuracy in a fast-paced environment.
• Location & Dependability: Must reside within a reasonable driving distance of our Canby, OR headquarters or be willing to relocate. Reliable, punctual, and dependable attendance is required.

What We Offer

• Competitive Compensation: Salary commensurate with experience and qualifications.
• Comprehensive Benefits: 100% employer-paid medical, dental, and vision - for you and your qualified spouse and dependents.
• Retirement & PTO: 401(k) plan, paid time off (PTO), and holiday pay.
• Career Leadership: Direct visibility with executive leadership.

Wilson Construction Co. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. This is a smoke & drug-free environment; successful candidates will be required to pass post-offer drug testing, including marijuana.