Payroll Processing Specialist: Multi-State & Onboarding

Orionplacement; Waukesha (WI); On-site; USD 115,718,000 - 165,312,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Job summary

Orionplacement is seeking an experienced payroll professional to own and manage payroll processing for a diverse client base in Wisconsin. This full-time role focuses on accuracy, client service, and problem solving, with potential for flexible scheduling and one remote day per week after establishment.

You will handle weekly to semi-monthly payroll for multiple clients, ensure accurate deductions and taxes, and support year-end activities while expanding expertise in multi-state payroll and

Qualifications

• 2+ years of hands-on payroll processing experience.
• Post-secondary degree required.
• Strong Microsoft Excel and MS Office skills.
• Solid understanding of deductions, garnishments, payroll taxes, and year-end processing.
• Strong math, analytical, and critical-thinking skills.
• Excellent attention to detail, organization, and time management.
• Strong communication and client service skills.
• Ability to manage multiple deadlines and confidential information professionally.
• Multi-client or multi-company payroll experience strongly preferred.
• Multi-state payroll experience preferred.
• Execupay or similar payroll software experience is a plus.
• Prior administrative or management experience is a plus.

Responsibilities

• Process weekly, biweekly, and semimonthly payroll for multiple business clients.
• Review timesheets, new hires, terminations, deductions, garnishments, direct deposits, and payroll adjustments.
• Enter and verify employee payroll information while maintaining exceptional accuracy.
• Prepare payroll reports and reconcile payroll information.
• Support payroll tax filings, notices, amendments, W-2 processing, and other year-end activities.
• Assist with multi-state payroll and federal, state, and local payroll compliance.
• Respond to client questions and resolve payroll discrepancies efficiently and professionally.
• Assist with new client onboarding, payroll setup, and prior-record reviews.
• Maintain confidential employee and client information.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.
• Collaborate with accounting, tax, and administrative team members.

Skills

Payroll processing

Excel

Payroll taxes

Year-end processing

Multi-state payroll

Client service

Confidential information handling

Education

Post-secondary degree

Tools

Execupay or similar payroll software

Job description

Orionplacement is seeking an experienced payroll professional to own and manage payroll processing for a diverse client base in Wisconsin. This full-time role focuses on accuracy, client service, and problem solving, with potential for flexible scheduling and one remote day per week after establishment.

You will handle weekly to semi-monthly payroll for multiple clients, ensure accurate deductions and taxes, and support year-end activities while expanding expertise in multi-state payroll and