Payroll & Human Resources Coordinator

OPCO Skilled Management; Independence (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

Heritage Wellness & Rehabilitation in Maryville, Missouri, seeks a Payroll & Human Resources Coordinator to join its leadership team. This role balances payroll accuracy with employee support, guiding onboarding, HR administration, records, compliance, and employee relations to foster a positive workplace culture.

The ideal candidate will manage payroll processing, onboarding, HR records, and respond to payroll/HR inquiries while supporting engagement and development across departments.

Qualifications

• 2+ years in Long-Term Care, Skilled Nursing, healthcare, or related setting
• 1+ year Payroll and/or Human Resources experience
• Experience processing payroll and maintaining employee records
• Knowledge of payroll compliance, wage/hour regulations, employment laws
• Experience with payroll software and HRIS systems preferred
• Strong conflict resolution, interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Ability to communicate professionally with employees at all levels

Responsibilities

• Process accurate and timely payroll for facility employees
• Maintain payroll records and ensure compliance with federal, state, and local wage and hour laws
• Review timecards, resolve payroll discrepancies, and audit payroll reports
• Coordinate new hire onboarding, orientation, and employee paperwork
• Maintain employee personnel files and HR documentation
• Assist with benefits administration and employee leave documentation
• Serve as a resource for employees regarding payroll, benefits, and HR-related questions
• Support employee engagement, retention, and recognition initiatives
• Help resolve employee concerns professionally while maintaining confidentiality
• Demonstrate conflict resolution skills and collaborate with department leaders
• Ensure compliance with company policies and employment regulations
• Assist with HR reporting, audits, and regulatory documentation
• Partner with department managers to support staffing, hiring, and employee development
• Maintain HRIS and payroll system accuracy
• Perform additional administrative and HR duties as assigned

Tools

Payroll software

HRIS

Job description

Join a Team That Makes a Difference

Heritage Wellness & Rehabilitation is seeking an experienced Payroll & Human Resources Coordinator to join our leadership team in Maryville, Missouri. This position is ideal for someone who enjoys balancing payroll accuracy with employee support while helping create a positive workplace culture.

The Payroll & Human Resources Coordinator is responsible for overseeing payroll processing, employee onboarding, HR administration, personnel records, compliance, and employee relations. The ideal candidate is organized, detail-oriented, professional, and possesses exceptional communication and conflict resolution skills.

If you're looking for an opportunity to grow your HR career in healthcare while making an impact on employees and residents alike, we'd love to meet you.

Responsibilities

• Process accurate and timely payroll for facility employees
• Maintain payroll records and ensure compliance with federal, state, and local wage and hour laws
• Review timecards, resolve payroll discrepancies, and audit payroll reports
• Coordinate new hire onboarding, orientation, and employee paperwork
• Maintain employee personnel files and HR documentation
• Assist with benefits administration and employee leave documentation
• Serve as a resource for employees regarding payroll, benefits, and HR-related questions
• Support employee engagement, retention, and recognition initiatives
• Help resolve employee concerns professionally while maintaining confidentiality
• Demonstrate strong conflict resolution skills and work collaboratively with department leaders to address workplace concerns
• Ensure compliance with company policies and employment regulations
• Assist with HR reporting, audits, and regulatory documentation
• Partner with department managers to support staffing, hiring, and employee development
• Maintain HRIS and payroll system accuracy
• Perform additional administrative and HR duties as assigned

Qualifications

• Minimum 2 years of experience in Long-Term Care, Skilled Nursing, healthcare, or a related setting
• Minimum 1 year of Payroll and/or Human Resources experience
• Experience processing payroll and maintaining employee records
• Working knowledge of payroll compliance, wage and hour regulations, and employment laws
• Experience with payroll software and HRIS systems preferred
• Strong conflict resolution, interpersonal, and customer service skills
• Ability to communicate professionally with employees at all levels of the organization
• Excellent organizational skills with strong attention to detail
• Ability to prioritize multiple deadlines in a fast-paced environment
• High level of integrity and ability to maintain strict confidentiality
• Proficiency in Microsoft Office, including Excel, Word, and Outlook

Preferred Qualifications

• Previous experience in Skilled Nursing or Long-Term Care
• Experience supporting onboarding, employee relations, and HR compliance
• Experience assisting with audits, payroll reporting, and regulatory documentation
• Leadership or supervisory experience is a plus

Why Join Heritage Wellness & Rehabilitation?

• Stable, full-time position
• Opportunity for professional growth within a growing healthcare organization
• Supportive leadership team
• Meaningful work serving residents and supporting caregivers
• Collaborative, team-oriented environment

Heritage Wellness & Rehabilitation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.