Payroll & HRIS Manager — Multi-State Expert

Ivy Hospitality; Indianapolis (IN); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) match

PTO

Job summary

Ivy Hospitality in Indianapolis, IN is seeking a Payroll Manager to oversee all payroll processing, tax compliance, and HRIS administration for a growing multi-state portfolio of hotels. The role ensures accurate, timely payroll and maintains payroll policies with strong controls.

The ideal candidate has 5+ years in payroll (2+ as a manager), solid ADP and cloud-based HRIS experience, and advanced Excel skills. This is a full-time on-site position offering comprehensive benefits.

Qualifications

• Bachelor’s degree in Human Resources-related field or equivalent work experience
• CPP or other relevant certifications is a plus
• Minimum of 5 years payroll experience, with at least 2 as a Payroll Manager or similar role
• Strong working knowledge of multi-state, multi-entity payroll and payroll taxes
• Experience administering a cloud-based, multi-entity HCM or payroll platform required; ADP experience strongly preferred
• Hands-on experience supporting a payroll or HRIS implementation, conversion, or major module rollout
• Working knowledge of multi-state tax account registration and maintenance, including state withholding and state unemployment insurance
• Experience reconciling benefit deductions, carrier invoices, and enrollment data across multiple plans and vendors
• Ability to build, maintain, and audit reports within an HRIS, with advanced Excel skills
• Strong analytical and problem-solving skills required

Responsibilities

• Manage end-to-end biweekly payroll process
• Develop and maintain payroll policies and procedures
• Ensure accurate processing of payroll updates for hires/terminations/changes
• Process new hires, terminations, transfers, promotions, and other status changes
• Review and reconcile payroll reports and resolve discrepancies
• Partner with property leaders to resolve timekeeping and payroll issues
• Manage wage garnishments, child support orders, tax levies, and other deductions
• Oversee annual payroll calendar and tax calculations
• Administer HRIS and payroll platform configurations across entities
• Lead payroll and HRIS system initiatives and go-live validations
• Maintain timekeeping configuration and pay rules for accuracy
• Support manager/employee self-service and training with People and Culture
• Register and maintain payroll tax accounts for new properties
• Monitor agency notices and rate changes across jurisdictions
• Validate quarterly and annual tax filings and manage corrections
• Reconcile benefit deductions and carrier invoices across plans
• Monitor benefit carrier files and ensure enrollment changes flow to payroll
• Support benefit eligibility reviews and status changes in payroll systems
• Ensure accuracy of payroll entries in general ledger and coordinate with accounting
• Coordinate year-end payroll activities including W-2 processing
• Coordinate with auditors for payroll audits and reviews
• Prepare and distribute year-end tax documents

Skills

Payroll processing

HRIS administration

Multi-state payroll

Analytical skills

Communication

Education

Bachelor's degree in HR-related field

CPP certification

Tools

ADP experience

Excel

HRIS system

Job description

Ivy Hospitality in Indianapolis, IN is seeking a Payroll Manager to oversee all payroll processing, tax compliance, and HRIS administration for a growing multi-state portfolio of hotels. The role ensures accurate, timely payroll and maintains payroll policies with strong controls.

The ideal candidate has 5+ years in payroll (2+ as a manager), solid ADP and cloud-based HRIS experience, and advanced Excel skills. This is a full-time on-site position offering comprehensive benefits.