Senior Payroll Administrator — Multi-State & Paylocity Expert

Milhaus; Indianapolis (IN); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

HSA with employer match

Short-Term Disability

Long-Term leave

401K match

PTO 4 weeks

Paid holidays

Apartment discounts

Tuition reimbursement

Wellness program

Employee assistance program

Pet insurance

Maternity/Paternity benefits

Life insurance

Job summary

Milhaus in Indianapolis seeks a Senior Payroll Administrator to manage biweekly multi-state payroll, ensure accuracy, and collaborate with HR, Accounting, and Finance.

The role covers payroll processing, time & labor, payroll accounting, and providing expert guidance on pay rules; experience with Paylocity and state wage requirements is preferred.

Qualified candidates have 5+ years experience, strong Excel and communication skills, and a track record of resolving complex payroll issues.

Qualifications

• At least five years of progressive, multi-state payroll experience, preferably in a real estate setting.
• Experience processing payroll independently and resolving complex payroll/timekeeping exceptions, particularly in California.
• Experience with retroactive adjustments, supplemental earnings, final pay, garnishments, deductions, tax corrections, and reconciliations.
• Preferred: Paylocity or a comparable payroll & Time & Labor platform.
• Preferred: Payroll accounting or labor allocation experience.
• Preferred: Multifamily property management, real estate, construction, or other multi-location experience.
• Equivalent payroll experience will be considered.

Responsibilities

• Processes biweekly multi-state payroll accurately and on time.
• Reviews timecards, approvals, changes, and exceptions before payroll is finalized.
• Handles earnings, deductions, bonuses, retroactive pay, adjustments, reimbursements, and retirement contributions.
• Manages terminations and final pay with state-specific requirements.
• Processes garnishments, tax levies, child support, and other withholdings.
• Performs off-cycle and corrective payments; conducts pre/post-payroll audits.
• Assists with payroll funding, reconciliations, payroll close, and year-end.

Skills

Multi-state payroll

California payroll

Payroll adjustments

Garnishments processing

Paylocity experience

Timekeeping

Payroll audits

Microsoft Excel

Communication skills

Education

Assoc. or Bachelors in Accounting/Business/HR or related field

Tools

Paylocity

Excel

Outlook

Word

Teams

SharePoint

Job description

Milhaus in Indianapolis seeks a Senior Payroll Administrator to manage biweekly multi-state payroll, ensure accuracy, and collaborate with HR, Accounting, and Finance.

The role covers payroll processing, time & labor, payroll accounting, and providing expert guidance on pay rules; experience with Paylocity and state wage requirements is preferred.

Qualified candidates have 5+ years experience, strong Excel and communication skills, and a track record of resolving complex payroll issues.