PAYROLL MANAGER

AGING & IN-HOME SERVICES, INC.; Fort Wayne (IN); On-site; USD 60,000 - 80,000; Full time

Job summary

AGING & IN-HOME SERVICES, INC. in Fort Wayne, Indiana is seeking a Payroll Manager responsible for overseeing employee payments, ensuring tax compliance, and managing benefits administration. The ideal candidate will have extensive experience in payroll functions and staff management and will handle compliance with federal and state regulations.

A minimum of a Bachelor's degree in accounting and at least 5 years of experience in a supervisory payroll role are required. The position ensures accurate payroll processing and requires high confidentiality.

Qualifications

• Minimum of 5 years of supervisory experience in payroll for at least 50 employees.
• Experience managing payroll software and ensuring compliance with regulations.
• Ability to handle sensitive employee data with confidentiality.

Responsibilities

• Oversee the employee payment process ensuring timely salary disbursement.
• Coordinate with HR on benefits and I-9 compliance.
• Manage payroll year-end processing and regulatory reporting.
• Audit timesheets and maintain employee payroll records.

Skills

Payroll processing

Tax compliance

Benefits administration

Staff training

Record keeping

Education

Bachelor’s degree in accounting or closely related field

Job description

The Payroll Manager oversees the entire employee payment process, ensuring accurate, timely salary disbursement, tax compliance, and benefits administration in coordination with the Director of Finance to ensure that employees are paid accurately and on time by processing payroll data, calculating wages, managing deductions, and ensuring tax compliance utilizing agency standards, procedures, and payroll systems. Onboard new hires and status changes and benefits administration in collaboration with Human Resources. Ensures compliance and accuracy in employee classification, deductions, wage compliance, reporting and audit controls. Maintains confidentiality and exemplifies the utmost respect for privacy.

Develop and maintain an accurate and thorough knowledge of all agency standards, procedures, and specialized computer software related to the payroll functions. Trains payroll staff to same standard.

Establish and maintain employee payroll records in an accurate and timely manner including auditing of timesheets, identifying and questioning variances and consulting with employees’ supervisors to confirm approval and compliance with policies.

Manage data accuracy by establishing new hires and rehires in payroll system, and updating current staff changes, updating tax statuses, processing salary changes, and maintaining accurate employee records in the system.

Coordinate with Human Resources to ensure I-9 compliance and timely submission of E-Verify.

Ensures compliance with federal, state, and local regulations; files payroll taxes (W-2s, 941s) and handles garnishments. Complete employee terminations, including final pay calculations and compliance with state-specific wage payment laws.

Manages payroll software, implements upgrades, and improves payroll procedures. Maintains payroll disaster recovery, fraud prevention, internal controls, and record retention procedures

Coordinate payroll year-end processing, reconciliations, and payroll system audits

Ensure accuracy and timely delivery of year-end and regulatory reporting, including W-2 forms and ACA 1095-C forms.

Ensure accurate withholding and filing of federal, state, and local taxes for Indiana and non-Indiana staff. Create and submit payroll tax reports.

Respond to employee requests for benefits /payroll information in a timely manner.

Track benefit enrollments and eligibility changes across all benefit programs

Track, audit, and upload employee and employer contributions for retirement accounts including deposits, reconciliations, and audits.

Maintain a high level of confidentiality and discretion when handling sensitive employee and company data

Required Education and Experience

Bachelor’s degree in accounting or closely related field. Minimum of 5 years’ current or recent experience in supervisory position on payroll with a minimum of 50 employees.

Preferred Education and Experience

Current or recent experience as a payroll manager with 100+ employees.