Healthcare Payroll Specialist — Multi-State & Compliance

Envive Healthcare; Indianapolis (IN); On-site; USD 52,000 - 72,000; Full time

Job summary

Envive Healthcare of Indianapolis is seeking a Payroll Coordinator to process payroll for all employees across our facilities in Indianapolis. This full-time position requires a high level of accuracy, attention to detail, and excellent communication skills.

You will review timekeeping, calculate pay and deductions, manage payroll taxes, prepare W-2s, and serve as the Payroll/Benefits contact for staff—answering questions about pay, deductions, and time-off balances.

Qualifications

• 2+ years of multi-state payroll processing experience.
• Experience with automated payroll systems (Paycor/ADP/UKG Kronos).
• Intermediate Excel, plus Word and Outlook proficiency.
• High accuracy and ability to meet fixed deadlines.
• Maintain strict confidentiality of employee pay and data.
• Clear, courteous written and verbal communication with employees at all levels.

Responsibilities

• Process payroll for all facilities each pay period, accurately and by established deadlines.
• Review timekeeping records for discrepancies and resolve with managers before payroll closes.
• Calculate regular pay, overtime, holiday pay, PTO, bonuses, and other pay components per policy and law.
• Enter and maintain new hires, rate changes, transfers, and terminations in payroll system.
• Verify payroll registers and issue off-cycle and manual checks when needed.
• Manage direct deposit setup, pay statements, and paycheck distribution.
• Administer deductions for benefits, 401(k), garnishments, and taxes.
• Maintain tax withholding for federal, state, and local taxes.
• Support quarterly/year-end payroll filings and Form W-2 reconciliation.

Skills

Payroll processing

Attention to detail

Communication

Education

High school diploma or GED

Associate's or Bachelor's degree in accounting, business, or related field

Tools

Paycor

ADP

UKG/Kronos

Excel

Word

Outlook

Job description

Envive Healthcare of Indianapolis is seeking a Payroll Coordinator to process payroll for all employees across our facilities in Indianapolis. This full-time position requires a high level of accuracy, attention to detail, and excellent communication skills.

You will review timekeeping, calculate pay and deductions, manage payroll taxes, prepare W-2s, and serve as the Payroll/Benefits contact for staff—answering questions about pay, deductions, and time-off balances.