Payroll & HR Operations Coordinator

Colonial Group; Mokena (IL); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Job summary

Vestis Corporate in Mokena, IL is seeking an Administrative Coordinator to support Finance, Payroll, HR, DOT compliance, and legal functions onsite. The role involves processing weekly payroll, maintaining HR records, and assisting with Office and Billing tasks.

Ideal candidates will have 1–5 years of experience, proficiency in Microsoft Office, especially Excel, and a 2-year degree (preferred but not required). A collaborative, detail-oriented mindset is essential.

Qualifications

• Strong oral and written communication skills.
• Ability to develop and maintain positive working relationships.
• Detail oriented with strong organizational and multi-tasking skills.
• Experience with Oracle Business Suite is a plus.

Responsibilities

• Process weekly payroll and track time/attendance per policy and bargaining agreements.
• Distribute notices to employees regarding policy, payroll, HR and compliance.
• Maintain employee files and HR-compliant records (DOT, OSHA).
• Support New Hire Orientation and packets per guidelines.
• Support reporting and data entry for management reports and KPIs.
• Assist with daily office functions and front desk responsibilities.
• Support billing and provide management reports to Market Center.

Skills

Oral and written communication

Relationship building

Detail oriented

Oracle Business Suite experience

Education

2-year degree

Tools

Microsoft Office

Excel

Job description

Vestis Corporate in Mokena, IL is seeking an Administrative Coordinator to support Finance, Payroll, HR, DOT compliance, and legal functions onsite. The role involves processing weekly payroll, maintaining HR records, and assisting with Office and Billing tasks.

Ideal candidates will have 1–5 years of experience, proficiency in Microsoft Office, especially Excel, and a 2-year degree (preferred but not required). A collaborative, detail-oriented mindset is essential.