Strategic Administrative Coordinator

Vestis Corporation; Throop (Lackawanna County); On-site; USD 42,000 - 56,000; Full time

Job summary

Vestis Corporation in the United States is seeking an Administrative Coordinator to support Finance, Billing Operations, Payroll, Human Resources, DOT Compliance, Legal, and other departments. This role is on-site at our office and emphasizes accuracy, multi-tasking, and cross-functional collaboration.

You will manage new customer setups, invoice maintenance, payroll processing, and HR documentation, while maintaining files and reports in Oracle and Excel.

Qualifications

• Billing experience and Microsoft Office proficiency required.
• Strong Excel skills and data-entry accuracy.
• Experience with Oracle Business Suite is a plus.
• Ability to multi-task and meet deadlines.

Responsibilities

• Prepare and audit customer setup requests and invoices.
• Process payroll with attention to timekeeping and policy.
• Maintain employee records and HR compliance documentation.
• Manage accounts payable and monthly financial reports.
• Support office operations and vendor purchasing.
• Provide cross-functional support across departments.

Education

2-year Degree Preferred But Not Required

Tools

Oracle Business Suite

iProcurement

Excel

Payroll software

Job description

Vestis Corporation in the United States is seeking an Administrative Coordinator to support Finance, Billing Operations, Payroll, Human Resources, DOT Compliance, Legal, and other departments. This role is on-site at our office and emphasizes accuracy, multi-tasking, and cross-functional collaboration.

You will manage new customer setups, invoice maintenance, payroll processing, and HR documentation, while maintaining files and reports in Oracle and Excel.