Administrative Coordinator

Colonial Group; Denver (CO); On-site; USD 42,000 - 62,000; Full time

Job summary

Colonial Group is seeking an Administrative Coordinator to support Finance, Payroll, Human Resources, DOT Compliance and other Vestis Corporate functions in a Denver office. The role emphasizes accuracy, cross-training, and collaboration to ensure seamless daily operations across departments.

The ideal candidate has 1–5 years of experience, strong communication, and Excel proficiency; Oracle Business Suite experience is a plus. A 2-year degree is preferred but not required.

Qualifications

• Strong oral and written communication skills.
• Ability to develop and maintain positive working relationships.
• Detail-oriented with strong organizational and multi-tasking skills.
• Experience with Oracle Business Suite is a plus.

Responsibilities

• Support the Payroll Group Processor in weekly payroll processing and time-keeping tasks.
• Maintain employee personnel files, DOT, OSHA, and other HR-compliant records as directed.
• Review and maintain management reports including Gain & Loss, inventory, and API reviews.
• Support daily office functions: supplies, front desk, onboarding packets.
• Assist with billing functions and provide management reports to leadership.

Skills

Communication

Relationship management

Detail orientation

Organizational skills

Multi-tasking

Education

2-year degree or equivalent

Tools

Oracle Business Suite

Job description

Overview

The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted role that supports the functions of Finance, Payroll, Human Resources, DOT Compliance, Legal, Labor Relations, and other Vestis Corporate departments.

Responsibilities / Essential Functions

On-Site Payroll Responsibilities

• Support the Payroll Group Processor in weekly payroll processing, including tracking time and attendance, reporting commissions, and other related tasks in accordance with company policy and collective bargaining agreements.
• Forward and/or post notices from Central, Regional Management, and the Group Processor to market center employees regarding Company Policy, Payroll, HR, and Compliance practices.
• Review and maintain the time and attendance system.

On-Site HR Responsibilities

• Implement new administrative procedures and forms as directed by the Group Processor, HR Management, and Finance.
• Maintain employee personnel files, DOT, OSHA, and other HR-compliant records as directed.
• Support New Hire Orientation and compile New Hire packets according to Central Office guidelines in cooperation with the Group Processor.

On-Site Accounting Responsibilities

• Review, support, and maintain Management Reports, including Gain & Loss reports in Field Management Reporting, monthly inventory, and monthly API review.
• Support accurate inventory counts, safety checks, and API reviews.
• Assist with weekly input of manual data required for Key Performance Measures (KPM).

On-Site Office Responsibilities

• Support daily office functions, including ordering supplies through iProcurement, ordering business cards, picking up mail (where applicable), ordering computers for new employees, and attending to the front desk.

On-Site Functional Responsibilities

• Support billing functions within the Market Center by printing invoices/settlement sheets and scanning/sending billing-related information to the Billing Hub or Customer Desk.
• Provide management reports to the Market Center management team.

Knowledge / Skills / Abilities

• Strong oral and written communication skills.
• Ability to develop and maintain positive working relationships.
• Detail-oriented with strong organizational and multi-tasking skills.
• Experience with Oracle Business Suite is a plus.

Working Environment / Safety Requirements

No special physical requirements. Position is situated in an office environment.

Experience

1–5 years of work experience preferred. Proficiency in Microsoft Suite, specifically Excel, required.

Education

2-year degree preferred but not required.