Payroll & HR Coordinator — Hybrid (20 hrs/wk)

Missionwell; Pasadena, Northern (CA, KY); Hybrid; USD 30,000 - 36,000; Part time

Benefits offered by this job

Hybrid work environment

Flexible scheduling

Professional development opportunities

Collaborative team culture

Opportunity to work with nonprofit org

Job summary

Missionwell is seeking aPayroll & HR Assistant to support payroll processing, compliance, and employee administration for Missionwell and nonprofit partners. The role combines payroll accuracy with HR operations in a hybrid Pasadena setting.

You will handle onboarding, HR data management, and cross-team coordination while maintaining confidential data and meeting deadlines. This 20-hour-per-week position offers growth in payroll and HR operations.

Qualifications

• 1+ year of payroll, accounting, HR, or administrative experience.
• Strong attention to detail with confidential data.
• Excellent organizational and problem-solving skills.
• Strong customer service and communication skills.
• Ability to manage multiple deadlines and priorities.
• Proficiency with Microsoft 365 including Excel, Outlook, Word, and Teams.

Responsibilities

• Process payroll for assigned partners with accuracy and timeliness.
• Research and resolve payroll discrepancies, tax notices, and garnishments.
• Support payroll system implementations, data audits, testing, and vendor coordination.
• Prepare payroll-related reports and documentation.
• Support workers' compensation audits and payroll reconciliations.
• Maintain payroll records and documentation.
• Monitor payroll deadlines and ensure timely completion of tasks.
• Coordinate employee onboarding, offboarding, and HR communications.
• Administer background checks and track hiring documentation.
• Maintain personnel files and compliance documentation.
• Manage HR and payroll inboxes and respond to questions.
• Support HR compliance tracking and recordkeeping.
• Maintain HR/payroll workflows in Basecamp and organize documentation across drives.
• Collaborate with HR, Accounting, and Operations teams to support client needs.

Skills

Attention to detail

Organizational skills

Problem solving

Communication skills

Multitasking

Microsoft 365 proficiency

Excel

Outlook

Word

Teams

Tools

Gusto

Paylocity

ADP

Paychex

HRIS

Basecamp

Job description

Missionwell is seeking aPayroll & HR Assistant to support payroll processing, compliance, and employee administration for Missionwell and nonprofit partners. The role combines payroll accuracy with HR operations in a hybrid Pasadena setting.

You will handle onboarding, HR data management, and cross-team coordination while maintaining confidential data and meeting deadlines. This 20-hour-per-week position offers growth in payroll and HR operations.