Part-Time Payroll Coordinator / HR Assistant (Hybrid - Pasadena, CA)

Missionwell LLC; Pasadena (CA); Hybrid; USD 30,000 - 36,000; Part time

Benefits offered by this job

Hybrid work environment

Flexible scheduling

Professional development opportunities

Collaborative team culture

Mission-driven nonprofit work

Paid sick leave

Job summary

Missionwell LLC in Pasadena, CA is seeking a Payroll & HR Assistant for 20 hours per week in a hybrid role. You will handle payroll processing, HR administration, and operational support for Missionwell and nonprofit partners, ensuring accurate payroll and compliant employee records.

The role emphasizes payroll accuracy, onboarding support, and cross-team collaboration, with a focus on nonprofit partnerships and flexible scheduling in a hybrid environment.

Qualifications

• 1+ year of payroll, accounting, HR, or administrative experience.
• Strong attention to detail and ability to work confidential data.
• Excellent organizational, problem-solving, and follow-through skills.
• Strong customer service and communication skills.
• Ability to manage multiple deadlines and priorities.
• Proficiency with Microsoft 365, including Excel, Outlook, Word, and Teams.

Responsibilities

• Process payroll for assigned partners with accuracy and timeliness.
• Research and resolve payroll discrepancies, tax notices, garnishments, and adjustments.
• Support payroll system implementations, data audits, testing, and vendor coordination.
• Prepare payroll-related reports and documentation.
• Support workers' compensation audits, payroll reconciliations, and audit requests.
• Maintain payroll records and documentation.
• Monitor payroll deadlines and ensure timely completion of tasks.
• Coordinate employee onboarding, offboarding, and documentation.
• Administer background checks and track hiring records.
• Maintain personnel files, training records, and compliance docs.
• Manage HR and payroll inboxes and respond to questions.
• Support HR compliance tracking and recordkeeping.
• Maintain HR workflows in Basecamp and other systems.
• Organize documentation across SharePoint, Google Drive, and platforms.
• Assist with system access requests and phone system administration.
• Collaborate with HR, Accounting, and Operations teams to support client needs.

Skills

Attention to detail

Communication skills

Organizational skills

Multi-tasking

Tools

Gusto

ADP

Paylocity

Paychex

Microsoft 365

Job description

Description

Hybrid - Pasadena, CA | 20 Hours per Week | Non-Exempt | $22 - $26/hour

Payroll Processing Payroll Compliance Employee Onboarding HR Administration HRIS

Do you enjoy working with payroll, solving payroll-related issues, and ensuring employees are paid accurately and on time?

Missionwell is seeking a detail-oriented Payroll & HR Assistant to support payroll processing, payroll compliance, employee administration, and HR operations for Missionwell and our nonprofit business partners. This role is ideal for someone who enjoys balancing payroll execution with employee support and administrative coordination.

What You'll Do

Payroll (Primary Focus)

• Process payroll for assigned business partners with accuracy, timeliness, and attention to compliance requirements.
• Research and help resolve payroll discrepancies, tax notices, garnishments, adjustments, and agency correspondence.
• Support payroll system implementations, payroll data audits, testing, and vendor coordination.
• Prepare payroll-related reports and documentation.
• Support workers' compensation audits, payroll reconciliations, and audit requests.
• Maintain payroll records and supporting documentation.
• Monitor payroll deadlines and ensure timely completion of payroll-related tasks.

HR Administration

• Coordinate employee onboarding, offboarding, employment documents, and employee communications.
• Administer background checks and track hiring documentation.
• Maintain personnel files, training records, certifications, and compliance documentation.
• Manage HR and payroll inboxes and respond to employee questions.
• Support HR compliance tracking and employee recordkeeping.

Administrative & Operations Support

• Maintain HR and payroll workflows within Basecamp and other systems.
• Organize documentation across SharePoint, Google Drive, and business platforms.
• Assist with system access requests, phone system administration, and operational processes.
• Collaborate with HR, Accounting, and Operations teams to support client needs.

Why Join Missionwell?

At Missionwell, we partner with organizations that make a difference in their communities. We believe great HR and Payroll processes support great missions. You'll join a supportive team that values collaboration, continuous learning, integrity, and exceptional client service. In this role, you'll get a hybrid work environment with flexibility, exposure to multiple organizations and payroll platforms, opportunity to build expertise in payroll, HR, compliance, and operations, and get to do meaningful work that actually makes a difference in the world and in your local community.

Requirements

What We're Looking For

We're looking for someone who thrives in a hybrid environment, enjoys payroll and compliance work, has a strong eye for detail, and takes pride in delivering accurate, high-quality results. The ideal candidate is organized, comfortable managing multiple priorities, enjoys solving problems, and is eager to continue building a career in payroll and HR operations.

Required Qualifications

• 1+ year of payroll, accounting, HR, or administrative experience.
• Strong attention to detail and ability to work accurately with confidential data.
• Excellent organizational, problem-solving, and follow-through skills.
• Strong customer service and communication skills.
• Ability to manage multiple deadlines and priorities.
• Proficiency with Microsoft 365, including Excel, Outlook, Word, and Teams.

Preferred Qualifications

• Payroll processing experience.
• Experience with payroll systems such as Gusto, Paylocity, ADP, Paychex, or similar platforms.
• Experience with employee onboarding and HR administration.
• Experience with HRIS, timekeeping, or workforce management systems.
• Nonprofit experience.
• Familiarity with California payroll and employment practices.

What Success Looks Like

• Delivering accurate payrolls and reports.
• Meeting deadlines consistently.
• Maintaining strong internal processes and documentation.
• Building trusted relationships with clients and teammates.
• Helping improve processes and supporting team development.

Work Location

This position is based in Pasadena, California and follows a hybrid schedule that combines in-office collaboration with remote work flexibility.

Applicants must be legally authorized to work in the United States. Missionwell is not able to sponsor employment visas for this position.

Compensation

$22.00-$26.00 per hour, depending on experience, qualifications, and internal equity. This is a non-exempt position and is eligible for overtime compensation in accordance with applicable state and federal laws.

Any offer of employment may be contingent upon successful completion of a background check consistent with applicable federal, state, and local laws.

Benefits and Perks

• Hybrid work environment
• Flexible scheduling
• Professional development opportunities
• Collaborative and supportive team culture
• Opportunity to work with mission-driven nonprofit organizations
• Paid sick leave and other benefits as applicable

Work Schedule

This role is 20 hours per week with flexible scheduling within normal business hours while maintaining responsiveness to clients and team needs.

Equal Employment Opportunity

Missionwell is committed to creating an inclusive workplace and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law.

Reasonable Accommodation

Missionwell is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and employment process. If you require an accommodation to participate in the application process, please let us know.

This position primarily involves computer-based work in a remote and an office environment. Missionwell will provide reasonable accommodations to enable qualified individuals with disabilities to perform the essential functions of the position.