Hybrid Payroll & HR Assistant — Pasadena (20 hrs/wk)

Missionwell LLC; Pasadena (CA); Hybrid; USD 30,000 - 36,000; Part time

Benefits offered by this job

Hybrid work environment

Flexible scheduling

Professional development opportunities

Collaborative team culture

Mission-driven nonprofit work

Paid sick leave

Job summary

Missionwell LLC in Pasadena, CA is seeking a Payroll & HR Assistant for 20 hours per week in a hybrid role. You will handle payroll processing, HR administration, and operational support for Missionwell and nonprofit partners, ensuring accurate payroll and compliant employee records.

The role emphasizes payroll accuracy, onboarding support, and cross-team collaboration, with a focus on nonprofit partnerships and flexible scheduling in a hybrid environment.

Qualifications

• 1+ year of payroll, accounting, HR, or administrative experience.
• Strong attention to detail and ability to work confidential data.
• Excellent organizational, problem-solving, and follow-through skills.
• Strong customer service and communication skills.
• Ability to manage multiple deadlines and priorities.
• Proficiency with Microsoft 365, including Excel, Outlook, Word, and Teams.

Responsibilities

• Process payroll for assigned partners with accuracy and timeliness.
• Research and resolve payroll discrepancies, tax notices, garnishments, and adjustments.
• Support payroll system implementations, data audits, testing, and vendor coordination.
• Prepare payroll-related reports and documentation.
• Support workers' compensation audits, payroll reconciliations, and audit requests.
• Maintain payroll records and documentation.
• Monitor payroll deadlines and ensure timely completion of tasks.
• Coordinate employee onboarding, offboarding, and documentation.
• Administer background checks and track hiring records.
• Maintain personnel files, training records, and compliance docs.
• Manage HR and payroll inboxes and respond to questions.
• Support HR compliance tracking and recordkeeping.
• Maintain HR workflows in Basecamp and other systems.
• Organize documentation across SharePoint, Google Drive, and platforms.
• Assist with system access requests and phone system administration.
• Collaborate with HR, Accounting, and Operations teams to support client needs.

Skills

Attention to detail

Communication skills

Organizational skills

Multi-tasking

Tools

Gusto

ADP

Paylocity

Paychex

Microsoft 365

Job description

Missionwell LLC in Pasadena, CA is seeking a Payroll & HR Assistant for 20 hours per week in a hybrid role. You will handle payroll processing, HR administration, and operational support for Missionwell and nonprofit partners, ensuring accurate payroll and compliant employee records.

The role emphasizes payroll accuracy, onboarding support, and cross-team collaboration, with a focus on nonprofit partnerships and flexible scheduling in a hybrid environment.