Payroll & HR Administrative Specialist | Day-1 PTO

MFA Incorporated; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Health and Wellness Incentives

Flexible Spending Accounts (FSA)

Prescription Insurance

401k with Company Match RetirementPlan

PTO on Day 1

9 Paid Holidays

Employee Referral Program

Employee Assistance Programs (EAP)

Educational Assistance

Job summary

MFA Incorporated is seeking a Payroll and HR Administrative Assistant to support the Payroll Supervisor with weekly and bi-weekly payroll processing and HR administration. This role backs up the payroll function and handles service awards, tuition reimbursement, and referral programs.

The position requires accuracy, discretion with confidential information, and the ability to move between payroll deadlines and HR tasks as needed. Strong communication and organizational skills are essential.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Human Resources, Business, or a related field, or equivalent relevant experience.
• Workday.com experience highly preferred, along with proficiency in Microsoft Office products and the ability to learn MFA systems and technologies.
• Experience in payroll, HR administration, or a related administrative role preferred, including basic knowledge of payroll processes, government filings, regulations, and tax requirements; general knowledge of employment law preferred.
• Strong written and verbal communication, interpersonal, organizational, time-management, and attention-to-detail skills, with the ability to maintain confidentiality and professional working relationships.
• Self-motivated, organized, and results-oriented, with the ability to work independently, demonstrate sound and timely decision-making, take initiative, and collaborate effectively with team members.

Responsibilities

• Payroll Support (60%): assist with weekly and bi-weekly payrolls, track timecards, act as backup for payroll processing, help employees with payroll records and tax withholdings, process garnishments, provide W-2s, handle verifications, research discrepancies.
• HR Administrative Programs (20%): process invoice payments, manage service awards, handle tuition reimbursement, manage referral program.
• General Support (20%): maintain confidential payroll/HR records, answer routine payroll questions, assist with special projects and reporting.

Skills

Payroll knowledge

HR support

Confidentiality

Communication

Time management

Education

Associate or Bachelor degree

Tools

Workday

Microsoft Office

MFA systems

Job description

MFA Incorporated is seeking a Payroll and HR Administrative Assistant to support the Payroll Supervisor with weekly and bi-weekly payroll processing and HR administration. This role backs up the payroll function and handles service awards, tuition reimbursement, and referral programs.

The position requires accuracy, discretion with confidential information, and the ability to move between payroll deadlines and HR tasks as needed. Strong communication and organizational skills are essential.