Payroll Administrator - Part-Time

Clear Destination Inc.; Columbia Township, Northern (MO, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

MFA Oil Company is seeking a Payroll Administrator to accurately process weekly, bi-weekly, monthly and off-cycle payrolls across multiple states. The role requires auditing time records, updating HRIS records and ensuring timely, compliant payroll actions while providing excellent service to employees and managers.

Responsibilities include validating complex payroll components, handling wage attachments, and generating payroll-related reports, while maintaining strict confidentiality and

Qualifications

• High School diploma or equivalent.
• One year of work experience in accounting, human resources or a related field.
• Strong written and oral communication skills.
• Excellent customer service skills.
• Mathematical skills with basic calculations.
• Proficiency with Microsoft Office, especially Excel.
• Ability to handle confidential material with discretion.
• Strong organizational and time-management abilities.
• Fluency in English; ability to communicate with customers, coworkers and supervisors.

Responsibilities

• Process weekly, bi-weekly, monthly and off-cycle payrolls across multiple entities and tax IDs.
• Audit time records and leave requests for accuracy and compliance.
• Review and update employee job, pay, benefit and time record changes.
• Apply benefit payments to arrearages for employees on leave.
• Validate payroll elections in HRIS and reconcile payroll data.
• Verify calculations for commissions, shift differentials, bonuses and overtime.
• Process wage attachments and communicate with third-party creditors.
• Reconcile payroll prior to committing with HRIS and generate reports.
• Handle off-cycle payments and adjustments as needed.
• Respond to payroll questions from employees and external parties with good service.
• Ensure compliance with federal, state, and local payroll regulations.
• Maintain payroll documentation and assist with HRIS testing and updates.

Skills

Payroll processing

Timekeeping

Customer service

Communication

Attention to detail

Time management

Teamwork

Education

High School diploma or equivalent

Tools

Microsoft Excel

Microsoft Office

HRIS/HCM software

Job description

Overview

The Payroll Administrator accurately processes weekly, bi-weekly, monthly and off-cycle payrolls in multiple tax jurisdictions. This position gathers, reviews and confirms payroll and timekeeping data, validates overtime and pay differentials, processes wage attachments and other deductions, and performs a wide range of related payroll tasks, while assisting employees, managers and external parties with pay-related questions and concerns.

MFA Oil Company is an Equal Opportunity/Drug-Free Employer.

Responsibilities

• Accurately process and commit weekly, bi-weekly, monthly and off-cycle payrolls covering multiple entities and tax IDs across various states within tight deadlines.
• Audit time records and leave requests to ensure accuracy and compliance, contacting managers or employees to correct inaccurate or incomplete data.
• Daily review employee job, pay, benefit, and time record changes, including new hire and termination data, updating associated records and deductions to ensure proper application to payroll.
• Apply benefit payments to arrearages for employees on leave.
• Enter, validate and end date employee payroll elections within HRIS as required.
• Validate the calculation and entry of complex payroll components including commissions, shift differentials, bonuses and overtime.
• Receive, validate, calculate and process wage attachments, ensuring compliance. Communicate with 3rd party creditors and notify employees as applicable.
• Reconcile payroll prior to committing with HRIS software and validate confirmed reports.
• Process off cycle payments and adjustments as necessary.
• Track disbursement amounts and prepare payroll related financial and operational reports.
• Answer payroll questions and requests from employees and external parties, following company guidelines while providing excellent customer service.
• Understand and apply federal, state and local regulations regarding payroll practices.
• Maintain accurate understanding of department policies and procedures to ensure compliance and consistent application within payroll processes.
• Assist with the testing of HRIS software updates and payroll processing changes.
• Assist with maintaining accurate payroll documentation.
• Maintain strict confidentiality in all areas of responsibility.
• All MFA Oil employees are expected to know and adhere to company and position specific policies and procedures. While this job description contains the primary duties of the position, employees may be expected to perform other duties as assigned.

Job Requirements

• High School diploma or equivalent
• One year of work experience in accounting, human resources or a related field.
• Strong written and oral communication skills
• Excellent customer service skills
• Mathematical skills with the ability to perform basic calculations
• Computer knowledge and proficiency with Microsoft Office, particularly Excel
• Problem solving skills
• Ability to work well with others
• Ability to provide accurate and thorough work with attention to detail
• Strong organizational skills
• Ability to deal sensitively with confidential material
• Ability to meet deadlines with a high degree of time management skills
• Ability to speak, read, write, and understand the English language to communicate accurately and effectively with customers, coworkers, and supervisors.
• Ability to meet Company requirements, including successful pre-employment background check and drug test
• Legal authorization to work in the United States

Preferred Skills

• Experience with HRIS or HCM software
• Working knowledge of payroll best practices
• Ability to thrive in a fast paced, growing organization and rapidly changing environment.
• Ability to work both independently and in a team environment
• Ability to grasp new concepts quickly
• Ability to work at a fast pace with accuracy.