Payroll & HR

MC Machinery Systems, Inc.; Elk Grove Village (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

MC Machinery Systems, Inc. in Elk Grove Village is seeking a Payroll & HR Administrator to assist in payroll functions and ensure compliance with government regulations. The role includes reviewing timekeeping records, maintaining payroll transaction records, and supporting the Talent Acquisition team with various activities.

Qualified candidates should have 1-2 years of HR experience and strong communication skills. The position requires proficiency with Microsoft Office and knowledge of payroll functions including taxes and compliance.

Qualifications

• Experience in a Human Resources environment is required.
• Strong understanding and awareness of human resources processes.
• Ability to operate with discretion and confidentiality.

Responsibilities

• Assist in payroll processing ensuring accuracy and timely payment.
• Review timekeeping records to ensure accuracy and compliance.
• Prepare reports of payroll transactions and maintain records.
• Support the Talent Acquisition team with recruiting activities.

Skills

Written and oral communication skills

Knowledge of payroll functions

Analytical and problem-solving skills

Organizational and time management skills

Proficiency with Microsoft Office

Knowledge of ADP Workforce Now

Education

1–2 years of experience in Human Resources

Job description

Payroll & HR Administrator

Job Title: Payroll & HR Administrator

The Payroll & HR Administrator is in charge of assisting the Payroll Supervisor in the payroll functions, ensuring pay is processed on time, accurately and in compliance with government regulations. They must be extremely detail oriented and have great organizational skills. Assist in processing company payroll for MMS, MAC and MMSC.

Essential Responsibilities

• Reviewing ADP timekeeping system to ensure all employee records are updated, checking for accuracy and reconciling timesheets.
• Implement, maintain, and review setup and payroll processing systems to ensure timely and accurate processing of payroll transactions for multi-state, including salaries, benefits, garnishments, taxes, and other deductions.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepare and maintain accurate records and reports of payroll transactions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Process contract invoicing and reports.
• Maintain employee records and files for documentation.
• Order HR office supplies.
• Monthly payroll reporting.
• Assist in administrative duties to support Talent Team as needed.
• Provide support to the Talent Acquisition team with recruiting and hiring activities.
• Perform other related duties as assigned.

Knowledge, Skills and Abilities

• Excellent written and oral communication skills.
• Knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Strong analytical and problem‑solving skills.
• Strong organizational and time management skills, including the ability to work on multiple projects and adjust to shifting priorities consistently.
• Proficiency with Microsoft Office required; knowledge of ADP Workforce Now a plus.

Education and Experience

• 1–2 years of experience in a Human Resources environment.
• Strong understanding and awareness of the sensitivity and importance of human resources processes and ability to operate with discretion, confidentiality and a sense of urgency.
• Effective interpersonal skills, including ability to establish and maintain credibility, trust and rapport with staff at all levels.

Working Conditions

Job operates mainly indoors and is exposed to generally consistent conditions, such as regulated air conditioning and heating. This job also works near a machinery showroom, which may generate some noises such as objects hitting the floor and creating a sound, forklift movement and occasional other short term noises. Ability to operate a motor vehicle and valid driver's license.

Physical Requirements

This job requires prolonged periods of sitting at a desk and working on a computer. Repetitive use of the hands and typing are required. Requires frequent lifting of 1–10 pounds and occasional 11–25 pounds with infrequent lifting of 25 or more. Must be able to access and navigate each department at the organization's facilities.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.