Academic Administrative Assistant, Humanities and Social Sciences

Pensacola-State-College; Pensacola (FL); On-site; USD 31,000 - 38,000; Full time

Job summary

Pensacola State College is seeking an Academic Administrative Assistant to provide comprehensive support to the Department Head and staff in the Humanities and Social Sciences. This role involves managing budgets, payroll documents, and confidential records while delivering excellent customer service in a fast-paced environment.

The position requires a bachelor’s or associate degree and at least two years of related experience, strong computer skills, and adherence to privacy laws.

Qualifications

• Bachelor's or associate degree from an accredited institution and two years of related experience.
• Proficiency with Microsoft Office Suite in a networked office setting.
• Internet navigation skills.
• Successful results of a criminal background check required.

Responsibilities

• Provide administrative support to departmental staff, faculty, and students under supervision of the Department Head.
• Maintain standards of confidentiality and privacy per FERPA and College policies.
• Create, manage, and execute budget expenditures with approval by the department head; process payroll and personnel documents.
• Maintain office files and correspondence; monitor, order, and process requisitions for department materials and supplies.
• Schedule appointments and meetings; assist with preparation of the annual budget.

Skills

Communication

Organizational skills

Discretion/Confidentiality

Education

Bachelor's or Associate degree

Tools

Microsoft Office Suite

Internet navigation

Job description

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.Job Description:The Academic Administrative Assistant position is a full-time career service position. In providing administrative support to departmental staff, faculty, and students under the supervision of the Department Head, the Academic Administrative Assistant must develop a thorough understanding of the department's academic programs, student services, and College processes. The Administrative Assistant maintains standards of confidentiality and privacy in accordance with the Family Educational Rights and Privacy Act and the College; creates, manages, and executes budget expenditures upon approval by the department head; processes payroll and personnel documents; maintains, records, and processes departmental and College-related forms and reports; develops and maintains office files and correspondence; monitors, orders, and processes requisitions for department materials and supplies; operates office equipment; schedules appointments and meetings; and assists with preparation of the annual budget. Additionally, the Administrative Assistant works effectively in a fast-paced, high-volume environment, adapting quickly to the needs of visitors to the departmental office, juggling multiple tasks, demonstrating professionalism and providing quality customer service, following simple and complex written and verbal instructions, and performing other duties as assigned. The position may require working flexible hours, including some evenings. This position reports to the Department Head, Humanities and Social Sciences.Minimum Qualifications: Graduation with a bachelor’s degree or associate degree from an institution that holds accreditation recognized by the U.S. Department of Education and approved by the College, and two years of related experience; demonstrated computer skills, including proficiency with Microsoft Office Suite in a networked office setting; and internet navigation skills. Successful results of a criminal background check are required.Pursuant to College policy, it is an employment eligibility requirement for an applicant to meet the requirements of § 435.04(2), Florida Statutes, related to background investigations. Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A Florida Department of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverse information contained in the background investigation at the time of submitting the employment application will be disqualified from employment.*Per F.S. 295.065 – Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, will receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements.Annual Salary: $34,675.00 ($17.79/hour)Supplemental Materials: Applicants are required to submit a cover letter, résumé, and unofficial transcripts to supplement the online application. If veteran’s preference is claimed, a copy of the DD-214 must be submitted. Supplemental materials must be uploaded and assigned to the online application. For assistance, contact the recruiting department at [e-mail] .Application Deadline: Open Until Filled – Review of applications will begin August 26, 2026. To receive full consideration, the online application and supplemental application materials must be received no later than August 25, 2026.Pensacola State College offers a comprehensive benefits package for health, dental, vision, hospitalization, and supplemental insurance benefits through the State of Florida’s Group Insurance Program. All employees in established, eligible positions are members of the Florida Retirement System from their first day of employment. Other benefits offered include participation in the wellness program, tuition waivers, educational opportunities, and paid sick leave. Additional leave types are position specific.Pensacola State College does not discriminate against any person on the basis of race, color, ethnicity, religion, sex (as defined by applicable federal and state law), national origin, age, disability, genetic information, pregnancy, or marital status in its educational programs, activities, or employment. For inquiries regarding the College’s nondiscrimination policies, contact the Civil Rights Compliance Officer at [phone], Pensacola State College, 1000 College Blvd., Pensacola, Florida 32504.