Academic Administrative Assistant, Applied Technology and Professional Services

Pensacola State College; Pensacola (FL); On-site; USD 31,207 - 38,142; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision care

Paid sick leave

Tuition waivers

Job summary

Pensacola State College is seeking an Academic Administrative Assistant, Applied Technology and Professional Services, a full-time career service role on the Pensacola Campus. You will support departmental staff, manage budget expenditures, payroll docs, and maintain records while upholding FERPA.

Some evenings may be required in a fast-paced environment. Minimum qualifications include a bachelor’s degree or an associate degree with two years of related experience, plus proficiency in Microsoft

Qualifications

• Bachelor's degree or associate degree with two years of related experience.
• Proficiency with Microsoft Office Suite and internet navigation.

Responsibilities

• Provide administrative support to departmental staff, faculty, and students.
• Manage budget expenditures and assist with annual budget.
• Process payroll and personnel documents and maintain records.
• Schedule appointments and coordinate with office operations.
• Flexible hours, including some evenings; work in a fast-paced environment.

Skills

Microsoft Office Suite

Internet navigation

Education

Bachelor's degree

Associate degree

Job description

Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals, Pensacola State makes career fulfillment a reality.

Job Description

The Academic Administrative Assistant, Applied Technology and Professional Services position is a full-time career service position. The role provides administrative support to departmental staff, faculty, and students, develops a thorough knowledge of the academic programs, student services, and college processes related to the department, and maintains confidentiality in accordance with FERPA. Responsibilities include managing budget expenditures, processing payroll and personnel documents, maintaining records and reports, managing files, processing requisitions, operating office equipment, scheduling appointments, and assisting with the annual budget. The assistant works effectively in a fast‑paced, high‑volume environment, demonstrates professionalism and provides quality customer service, follows instructions, and performs other duties as assigned. Availability for flexible hours, including some evenings, is required. This position is located on the Pensacola Campus and reports to the Department Head.

Minimum Qualifications

Bachelor's degree OR associate degree and two years of related experience; demonstrated computer skills, including proficiency with Microsoft Office Suite and internet navigation skills; successful completion of a criminal background check is required.

Employment Eligibility

Pursuant to College policy, applicants must meet the requirements of 435.04(2) Florida Statutes related to background investigations. Only candidates who pass an FDLE‑approved background check will be considered for employment.

Compensation

Annual Salary: $34,675.00 ($17.79/hour)

Supplemental Materials

Applicants must submit a cover letter, résumé, and unofficial transcripts. Veterans claiming preference must submit a DD‑214. All materials must be uploaded to the online application.

Application Deadline

Open until filled. Review of applications will begin July 24, 2026. To receive full consideration, online application and supplemental materials must be received no later than July 23, 2026.

Benefits

Pensacola State College offers a comprehensive benefits package including health, dental, vision, hospitalization, supplemental insurance, and participation in the Florida Retirement System. Additional benefits include wellness programs, tuition waivers, educational opportunities, paid sick leave, and position‑specific leave types.

EEO Statement

Pensacola State College does not discriminate against any person on the basis of race, color, ethnicity, religion, sex, national origin, age, disability, genetic information, pregnancy, or marital status. For inquiries regarding the College's nondiscrimination policies, contact the Civil Rights Compliance office.