Payroll Coordinator (48404)

Access; Medford (OR); On-site; USD 56,000 - 74,000; Full time

Job summary

ACCESS is hiring a Payroll Coordinator in Medford, OR to manage semi-monthly payroll and ensure accurate wage payments. You’ll maintain records, ensure compliance with laws, handle deductions, and assist employees with payroll inquiries.

Collaboration with HR and Finance is essential for policy-aligned processes. The role requires 2+ years of payroll experience, a relevant degree, strong communication, and proficiency with MS Office.

Qualifications

• Associate or bachelor’s degree in accounting, business administration, or related field.
• 2+ years of payroll processing experience, preferably multi-state.
• Knowledge of payroll laws, tax regulations, and benefits deductions.
• Strong communication, prioritization, and project management skills.
• Ability to work independently and in teams; attention to detail.
• Proficiency with MS Office and Oregon driver’s license.

Responsibilities

• Process semi-monthly payroll with accuracy for hours, deductions and benefits.
• Maintain payroll records in compliance with laws and company policy.
• Ensure adherence to federal, state, and local payroll regulations and reporting.
• Handle deductions such as benefits and wage garnishments.
• Coordinate enrollments, terminations and payroll changes with HR and benefits.
• Maintain and update payroll software configurations.
• Collaborate with HR and Finance to improve payroll processes.

Skills

Payroll processing

Payroll compliance

Communication

Project management

Attention to detail

Teamwork

Education

Accounting or Business Admin degree

Tools

MS Office

Job description

Job Details

Job Location: Lear Way - Medford, OR 97504. Position Type: Full Time. Salary Range: $26.86 - $35.54 Hourly. Job Category: Finance.

The Payroll Coordinator is responsible for processing and managing payroll operations to ensure accurate and timely wage payments. This role involves maintaining payroll records, handling labor law compliance, managing payroll deductions, and providing employee support regarding payroll inquiries. The Payroll Coordinator will collaborate with HR and Finance teams to ensure payroll processes align with company policies and legal requirements.

Position Duties & Responsibilities

• Process semi-monthly employee payroll, ensuring accuracy in hours worked, deductions, and benefits.
• Maintain payroll records, ensuring compliance with company policies, labor laws, and tax regulations.
• Ensure compliance with federal, state, and local payroll laws, including wage garnishments, tax filings, and reporting.
• Process deductions such as benefits, retirement contributions, wage garnishments, and other payroll adjustments.
• Coordinate with HR and benefits administrators to manage employee enrollments, terminations, and payroll changes related to benefits.
• Maintain and update payroll software, ensuring proper system configuration.
• Work with HR and Finance teams to improve payroll processes and efficiency.

Qualifications

• Belief in ACCESS' mission to provide food, warmth, and shelter
• Associate or bachelor's degree in accounting, Business Administration, or comparable experience in a related field.
• 2+ years of payroll processing experience, preferably in a multi-state environment.
• Knowledge and understanding of basic business and accounting practices
• Excellent communication and project management skills with strong attention to detail; ability to work independently and in teams.
• Knowledge of non-profit organizations including state & federal laws governing that status
• Understanding of payroll laws, tax regulations, and benefits deductions.
• Ability to set priorities and perform a variety of complex and broad work assignments.
• Proficiency in MS Office
• Valid Oregon Driver's license with an acceptable record under ACCESS' insurance policies.