Human Resources Coordinator

ACCESS; Medford (OR); On-site; USD 42,000 - 63,000; Full time

Job summary

ACCESS seeks a detail-oriented HR Coordinator to support onboarding, benefits administration, employee records, and compliance documentation. You will work with Paycom and the HR team to ensure accurate data entry and smooth processes.

The role emphasizes confidentiality, organization, and a positive workplace culture. The candidate should have 2+ years of HR support experience and an associate degree or HR-related coursework.

Qualifications

• 2+ years of experience in an HR support or similar administrative role.
• Associate's degree or coursework in Human Resources, Business Administration, or a related field preferred; equivalent experience considered.
• Basic familiarity with employment laws and HR practices.

Responsibilities

• Onboarding and Orientation: coordinate onboarding logistics and ensure smooth new-hire experience; enter employee information into Paycom.
• Benefits Administration: assist with enrollment changes, invoice coding, and renewal processes; respond to benefits questions.
• Employee Support: serve as first point of contact for policies and workplace queries; escalate complex issues to HR leadership.
• Performance Management: assist with tracking annual reviews and 90-day appraisals and schedule meetings.
• Policy Compliance: maintain accurate employee records and monitor compliance with applicable regulations.

Skills

HR coordination experience

Strong communication

Attention to detail

Confidentiality

Organization

Education

HR-related coursework

Tools

Paycom

Microsoft Office

Job description

Position Summary

The Human Resources (HR) Coordinator plays a key role in supporting a positive, productive, and welcoming workplace and reports directly to the Human Resources Manager. The HR Coordinator provides administrative and coordination support across a range of HR functions, including onboarding, orientation, benefits administration, employee records, performance management tracking, and compliance documentation. The ideal candidate is detail-oriented, organized, and committed to supporting an engaging and inclusive work environment.

Description

The Human Resources (HR) Coordinator plays a key role in supporting a positive, productive, and welcoming workplace and reports directly to the Human Resources Manager. The HR Coordinator provides administrative and coordination support across a range of HR functions, including onboarding, orientation, benefits administration, employee records, performance management tracking, and compliance documentation. The ideal candidate is detail-oriented, organized, and committed to supporting an engaging and inclusive work environment.

Primary Duties & Responsibilities

• Onboarding and Orientation: Support the Human Resources leadership and staff in coordinating onboarding and orientation logistics for new employees. Coordinate with the Operations team and Paycom to ensure a smooth new-hire experience. Accurately enter employee information into Paycom prior to submission to Finance.
• Benefits Administration: Assist with day-to-day benefits administration, including enrollment processing, changes, invoice coding, and reconciliation. Help troubleshoot employee benefits questions and elevate issues to the HR Manager, Chief Organizational Officer, or benefits providers as needed. Support the annual benefits renewal process and open enrollment logistics.
• Employee Support: Serve as a friendly first point of contact for employee questions about company policies and general workplace matters, escalating more complex employee relations issues to HR leadership.
• Performance Management Support: Help track and document the annual performance review process, 90-day appraisals, and goal-setting activities. Assist with preparing paperwork and scheduling related to performance management and disciplinary meetings.
• Policy Compliance & Documentation: Maintain accurate and up-to-date employee records and documentation. Help monitor HR policies and practices for compliance with local, state, and federal regulations, flagging concerns to HR Leadership.
• Leave Management & Tracking: Support the tracking and documentation of employee leave requests (FMLA, PLO, jury duty, medical leave, military leave, and other leave types). Help maintain accurate leave records and assist employees with basic leave-related questions, escalating complex cases to HR Leadership.
• HR Reporting & Data Management: Ensure accurate data entry into Paycom. Assist with generating routine HR reports related to employee data, hiring, and turnover as requested.
• Other Various HR Tasks and Duties: Support coordination with agencies on workers' compensation and unemployment claims. Run annual DMV checks for employees with driving requirements. Maintain and update the authorized drivers list with the insurance agency. Support issuance and tracking of business cell phones/tablets, credit cards, and building keys, including processing access changes. Complete HR-related vouchers and filing.

About ACCESS

ACCESS is an energetic, diverse, and compassionate team that creates positive change in the community every day. If you are dedicated, hardworking, and have a passion for helping others, ACCESS is the place for you!

Position Duties & Responsibilities

Primary Requirements

• Belief in ACCESS' mission to provide food, warmth, and shelter.
• Associate's degree or coursework in Human Resources, Business Administration, or a related field preferred; equivalent experience considered.
• 2+ years of experience in an HR support or similar administrative role.
• Basic familiarity with employment laws and HR practices.
• Strong interpersonal skills with a commitment to fostering a positive, collaborative, diverse, and inclusive workplace.
• Excellent organizational skills and strong attention to detail, a commitment to accuracy and accountability, with the ability to manage multiple priorities.
• Ability to work effectively with others and maintain confidentiality.
• Professional in presentation and communication.
• Proficiency in HRIS systems and Microsoft Office Suite.
• Valid Oregon driver's license with a record acceptable under ACCESS' insurance policies.

Preferred Qualifications

• Experience with Paycom or similar HRIS platforms.
• Coursework toward PHR or SHRM-CP certification.
• Bilingual (English & Spanish).

Position Requirements

Preferred Qualifications

• Experience with Paycom or similar HRIS platforms.
• Coursework toward PHR or SHRM-CP certification.
• Bilingual (English & Spanish).

Equal Employment Opportunity (EEO) Statement

ACCESS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, ACCESS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.