Payroll Coordinator

ACCESS; Medford (OR); On-site; USD 55,000 - 65,000; Full time

Job summary

ACCESS in Medford, Oregon, is seeking a Payroll Coordinator to manage semi-monthly payroll, ensuring accurate hours worked, deductions, and benefits, while upholding company policies and applicable labor and tax laws. You will maintain payroll records, support employees with payroll inquiries, and collaborate with HR and Finance to ensure processes run smoothly.

Qualified candidates have an associate or bachelor’s degree in accounting or related field, at least two years of payroll experience

Qualifications

• Associate or bachelor’s degree in accounting, Business Administration, or comparable experience in a related field.
• 2+ years of payroll processing experience, preferably in a multi-state environment.
• Knowledge of payroll laws, tax regulations, and benefits deductions.
• Excellent communication and project management skills with strong attention to detail; ability to work independently and in teams.
• Valid Oregon Driver’s license with an acceptable record under ACCESS’ insurance policies.

Responsibilities

• Process semi-monthly employee payroll, ensuring accuracy in hours worked, deductions, and benefits.
• Maintain payroll records, ensuring compliance with company policies, labor laws, and tax regulations.
• Ensure compliance with federal, state, and local payroll laws, including wage garnishments, tax filings, and reporting.
• Process deductions such as benefits, retirement contributions, wage garnishments, and other payroll adjustments.
• Coordinate with HR and benefits administrators to manage employee enrollments, terminations, and payroll changes related to benefits.
• Maintain and update payroll software, ensuring proper system configuration.
• Work with HR and Finance teams to improve payroll processes and efficiency.

Skills

Payroll processing

Multi-state payroll

MS Office

Communication

Project management

Detail oriented

Education

Accounting/Business degree

Tools

Payroll software

HRIS

Excel

Job description

The Payroll Coordinator is responsible for processing and managing payroll operations to ensure accurate and timely wage payments. This role involves maintaining payroll records, handling labor law compliance, managing payroll deductions, and providing employee support regarding payroll inquiries. The Payroll Coordinator will collaborate with HR and Finance teams to ensure payroll processes align with company policies and legal requirements.

About ACCESS

ACCESS is an energetic, diverse, and compassionate team that creates positive change in the community every day. If you are dedicated, hardworking and have a passion for helping others, ACCESS is the place for you!

Position Duties & Responsibilities

• Process semi-monthly employee payroll, ensuring accuracy in hours worked, deductions, and benefits.
• Maintain payroll records, ensuring compliance with company policies, labor laws, and tax regulations.
• Ensure compliance with federal, state, and local payroll laws, including wage garnishments, tax filings, and reporting.
• Process deductions such as benefits, retirement contributions, wage garnishments, and other payroll adjustments.
• Coordinate with HR and benefits administrators to manage employee enrollments, terminations, and payroll changes related to benefits.
• Maintain and update payroll software, ensuring proper system configuration.
• Work with HR and Finance teams to improve payroll processes and efficiency.

Position Requirements

• Belief in ACCESS’ mission to provide food, warmth, and shelter.
• Associate or bachelor’s degree in accounting, Business Administration, or comparable experience in a related field.
• 2+ years of payroll processing experience, preferably in a multi-state environment.
• Knowledge and understanding of basic business and accounting practices
• Excellent communication and project management skills with strong attention to detail; ability to work independently and in teams.
• Knowledge of non-profit organizations including state & federal laws governing that status
• Understanding of payroll laws, tax regulations, and benefits deductions.
• Ability to set priorities and perform a variety of complex and broad work assignments.
• Proficiency in MS Office
• Valid Oregon Driver’s license with an acceptable record under ACCESS’ insurance policies.

Equal Employment Opportunity (EEO) Statement

“ACCESS is an Equal Opportunity Employer. Our guidelines are clear: there shall be no discrimination on the basis of age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation. We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills, and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.”