Payroll Clerk

Treasure Valley Community College; Oregon; On-site; USD 45,000 - 65,000; Full time

Job summary

Treasure Valley Community College is seeking a full-time Payroll Clerk to run the monthly payroll, maintain payroll records, and ensure accurate wage calculations and audits. You will serve as the primary contact for payroll inquiries and provide excellent customer service to employees.

The role involves processing payroll data in HRIS, preparing reports such as W-2s and state filings, and staying compliant with federal and state laws.

Qualifications

• Mandatory degree or two years of related payroll experience.
• Knowledge of payroll processes, recordkeeping, and data accuracy.
• Ability to maintain confidentiality and exercise discretion.
• Proficiency with Microsoft Excel and enterprise software systems.

Responsibilities

• Process monthly payroll for approx. 400 employees with accuracy.
• Enter payroll data into HRIS and verify payroll runs.
• Prepare reports (W-2, W-3, PERS) and balance monthly payrolls.
• Act as primary payroll contact for employee inquiries and issues.

Skills

Organizational skills

Customer service

Data accuracy

Discretion / confidentiality

Education

Associate degree in Accounting or Business Administration or Human Resources

Bachelor’s degree in related field (preferred)

Tools

Excel

HRIS

Paylocity

PERS (EDX) system

Job description

Treasure Valley Community College is hiring for a full-time Payroll Clerk. This position will run the monthly payroll and perform duties necessary for the accurate calculation and audit of wages, maintenance of payroll records, and distribution of payroll and related payables. Provide customer service to employees by functioning as the primary contact for payroll inquiries.

ESSENTIAL FUNCTIONS

• Responsible for accurate and timely processing of payroll, which includes recordkeeping and compliance with federal and state regulations. Process and enter all payroll-related data into the Human Resources Information System (HRIS) for employees. Enter payroll information, complete all payroll processes, and verify the accuracy of each payroll run for approximately 400 employees. Correct payroll errors within the time prescribed by a law and run additional payrolls when necessary.
• Process electronic payroll deposits and prepare requisitions for withholding, annuities, benefits, and all other monthly payables related to payroll and review payroll reports to verify accuracy and prepare payroll information for processing and reporting to Oregon PERS.
• Check for miscalculations/misapplications in payroll and report errors to the Controller.Complete corrective data entry when necessary.
• Pull reports to assist with preparing and completing monthly, quarterly, and annual federal and state payroll and accounting reports as required, including W-2, W-3, workers compensation fund, PERS (EDX) reports..Ensure accurateness by balancing monthly.
• Maintain a working knowledge of basic employment laws and regulations, stay current on changes in applicable laws and regulations, and apply that knowledge appropriately in the performance of assigned duties.
• Assist with new hire orientation including gathering necessary employment documentation and discussing new employee benefits.
• Act as primary contact for current and previous employees in regard to payroll related problem resolution.
• Ensure availability on campus during payroll processing periods, adjusting time off as necessary to meet payroll deadlines.
• Provide secondary support for monitoring and adjusting employee leave in the Human Resource Information System.
• Create and produce reports in the Human Resource Information System. Understand data and how to create reports from the available software systems.

QUALIFICATIONS

MANDATORY: Associate degree in Accounting, Business Administration, Human Resources, or a related field or two (2) years of progressively responsible experience in payroll, benefits administration, accounting, human resources, or a closely related field. Demonstrated knowledge of payroll processes, recordkeeping requirements, data accuracy standards, and customer service principles. Ability to maintain confidentiality and exercise discretion when working with sensitive employee and organizational information. Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain a high degree of accuracy. Proficiency with Microsoft Office applications, including Excel, and the ability to learn and effectively utilize enterprise software systems.

PREFERRED: Bachelor’s degree in human resources, business, accounting or other related field.Knowledge of Paylocity, PERS (EDX) system, and/or FMLA/OFLA regulations a plus.