Payroll Coordinator

Jobtailor; West Hartford (CT); On-site; USD 85,000 - 110,000; Full time

Job summary

Jobtailor in the United States is seeking a seasoned payroll professional to manage complex payroll operations across multiple states. The role emphasizes accuracy, confidentiality, and timely processing using Ceridian Dayforce and Oracle systems.

You will handle day-to-day payroll, year-end activities, W-2 reconciliation, audits, and journal entries while supporting the monthly close and vendor payments. Excellent Excel skills and clear communication are essential.

Qualifications

• 4+ years of payroll experience with an enterprise HR/Payroll system.
• Multi-state payroll experience.
• Hands-on year-end processing and W-2 reconciliation.
• Detail-oriented with ability to manage priorities and deadlines.
• Confidential handling of sensitive information.
• Proficient with Excel and Outlook.
• Ceridian Dayforce experience preferred.
• Experience with Timekeeping and Workforce Management systems preferred.

Responsibilities

• Process day-to-day payroll using Ceridian Dayforce and/or Oracle systems while protecting confidential information
• Calculate, verify, reconcile, and transmit payroll for each assigned business unit
• Run audit reports and provide them to appropriate HR and/or Finance team members
• Maintain accurate company and employee payroll records
• Prepare, balance, and distribute payroll and benefit funding requests and related vendor payments
• Prepare and maintain journal entries and reports to support the monthly financial close
• Reconcile payroll-related accounts
• Understand various tax calculations and regulations
• Review tax agency notices and coordinate their resolution
• Support internal and external audits and special projects as required
• Assist with acquisition integrations, business changes, and system upgrades

Skills

Payroll Processing

Multi-State Payroll

Year-End Processing

W-2 Reconciliation

Excel Proficiency

Tools

Ceridian Dayforce

Oracle Systems

Excel

Outlook

Timekeeping Systems

Workforce Management Systems

Job description

• Process day-to-day payroll using Ceridian Dayforce and/or Oracle systems while protecting confidential information
• Calculate, verify, reconcile, and transmit payroll for each assigned business unit
• Run audit reports and provide them to appropriate HR and/or Finance team members
• Maintain accurate company and employee payroll records
• Prepare, balance, and distribute payroll and benefit funding requests and related vendor payments
• Prepare and maintain journal entries and reports to support the monthly financial close
• Reconcile payroll-related accounts
• Understand various tax calculations and regulations
• Review tax agency notices and coordinate their resolution
• Support internal and external audits and special projects as required
• Assist with acquisition integrations, business changes, and system upgrades

Requirements

• 4+ years of payroll experience with an enterprise HR/Payroll system
• Multi-state payroll experience
• Hands-on experience with year-end processing and W-2 reconciliation
• Ability to complete detailed work accurately and manage priorities and deadlines
• Ability to handle highly sensitive information confidentially
• Proficient experience using Excel and Outlook applications
• Ability to analyze information, communicate clearly, and collaborate with others
• Proficiency with the Ceridian Dayforce payroll system (preferred)
• Experience with Timekeeping and Workforce Management systems (preferred)

Core Competencies

Demonstrates expertise in payroll processing, including multi-state payroll, year-end processing, and W-2 reconciliation, while ensuring compliance with tax regulations. Proficient in using Ceridian Dayforce and Excel to maintain accurate payroll records and support financial reporting.

Highest-signal resume keywords

• Ceridian Dayforce Payroll System
• Multi-State Payroll Experience
• Year-End Processing
• W-2 Reconciliation
• Excel Proficiency

ATS Optimization Keywords

Hard Skills

• Payroll Processing
• Tax Calculations
• Payroll Reconciliation
• Audit Reporting
• Journal Entries Preparation

Soft Skills

• Attention to Detail
• Time Management
• Clear Communication
• Collaboration

Industry Keywords

• Payroll Records
• Confidential Information
• Financial Close
• Internal Audits
• Vendor Payments

Tools & Technologies

• Oracle Systems
• Excel
• Outlook
• Timekeeping Systems
• Workforce Management Systems