Payroll Administrator

Jobtailor; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor, based in Boston, MA, seeks an experienced Payroll Administrator to manage bi-weekly to monthly payroll with accuracy and compliance. You will handle hires, terminations, promotions, bonuses, and garnishments, while maintaining HRIS records and supporting audits.

The role requires 3–6 years in payroll administration, knowledge of payroll systems (Paycor), and multi-state processing. Strong Excel and reporting skills are essential, with a commitment to confidentiality and regulatory

Qualifications

• 3–6 years of progressive payroll administration.
• Strong working knowledge of payroll systems, HRIS platforms, and timekeeping systems.
• Understanding of employment laws, payroll regulations, and compliance requirements.

Responsibilities

• Process bi-weekly, weekly, and monthly payroll accurately and on time for all employees.
• Administer payroll changes including new hires, terminations, promotions, bonuses, deductions, and garnishments.
• Coordinate payroll tax filings, year-end processing including W-2s, audits, and vendor relationships.
• Reconcile payroll reports, identify discrepancies, and implement corrective actions.
• Maintain and audit employee records within HRIS systems.
• Lead onboarding and offboarding processes, including documentation and system updates.

Skills

Payroll Administration

HRIS Platforms

Payroll Certification (CPP, FPC)

Multi-State Payroll Processing

Microsoft Excel

Tools

Paycor

HRIS Systems

Job description

• Process bi-weekly, weekly, and monthly payroll accurately and on time for all employees
• Administer payroll changes including new hires, terminations, promotions, bonuses, deductions, and garnishments
• Ensure compliance with federal, state, and local wage and hour regulations
• Reconcile payroll reports, identify discrepancies, and implement corrective actions
• Coordinate payroll tax filings, year-end processing including W-2s, audits, and vendor relationships
• Serve as a subject‑matter resource for payroll‑related employee inquiries and issue resolution
• Maintain and audit employee records within HRIS systems
• Lead onboarding and offboarding processes, including documentation and system updates
• Work with benefits team members on employee benefits programs and deductions
• Manage background checks, employment verifications, and I-9 compliance
• Report to the Managed Payroll Manager

Requirements

• 3–6 years of progressive payroll administration
• Strong working knowledge of payroll systems, HRIS platforms, and timekeeping systems
• Demonstrated understanding of employment laws, payroll regulations, and compliance requirements
• Proven ability to manage multiple priorities with minimal supervision
• High level of discretion when handling confidential information
• Payroll certification (CPP, FPC) or HR certification (PHR, SHRM-CP) preferred
• Experience processing multi‑state payroll preferred
• Experience with Paycor is a plus
• Experience supporting audits and compliance reporting preferred
• Strong analytical, problem‑solving, and decision‑making skills
• Excellent organizational, communication, and interpersonal abilities
• Advanced proficiency in Microsoft Excel and HR reporting tools
• Ability to collaborate cross‑functionally and support employees at all organizational levels

Core Competencies

Demonstrates expertise in payroll administration, including processing bi‑weekly and multi‑state payroll, ensuring compliance with employment laws, and managing payroll systems. Proficient in handling confidential information and collaborating with cross‑functional teams to support employee needs.

Highest‑signal resume keywords

• Payroll Administration
• HRIS Platforms
• Payroll Certification (CPP, FPC)
• Multi‑State Payroll Processing
• Microsoft Excel

Hard Skills

• Payroll Processing
• Compliance Management
• Payroll Reconciliation
• Timekeeping Systems
• HR Reporting Tools

Soft Skills

• Analytical Skills
• Problem‑Solving
• Decision‑Making
• Organizational Skills
• Interpersonal Abilities

Certifications & Qualifications

• Payroll Certification (CPP, FPC)
• HR Certification (PHR, SHRM-CP)

Industry Keywords

• Wage and Hour Regulations
• Employee Records Management
• Onboarding Processes
• Background Checks
• Employment Verifications

Tools & Technologies

• Paycor
• HRIS Systems