Payroll, Benefits, HRIS Manager

Jobtailor; Seattle (WA); On-site; USD 95,000 - 130,000; Full time

Job summary

Jobtailor is seeking an experienced Payroll & Benefits Administrator in Seattle to manage multi-state payrolls, benefits and HRIS systems. You will administer ADP Workforce Now, oversee year-end processing, W-2s, ACA reporting, and vendor integrations while driving internal controls and process improvements.

The role requires strong analytical, organizational, and communication skills with 5+ years of relevant experience.

Qualifications

• Five or more years of progressively responsible experience administering multi-state payroll, benefits, and HRIS.
• Deep knowledge of payroll administration, benefits, HRIS management, and compliance.
• Strong understanding of federal and state payroll tax laws, ACA, COBRA, HIPAA, ERISA, and retirement plan administration.

Responsibilities

• Administer accurate multi-company, multi-state payrolls in compliance with regulations.
• Maintain payroll records for hires, changes, leaves, and terminations.
• Manage payroll taxes, unemployment, workers’ compensation, and year-end processing.
• Develop and maintain payroll policies, procedures, and internal controls.
• Administer company-sponsored benefit programs (medical, dental, vision, retirement, HSA/FSA, COBRA, wellness).
• Lead ADP implementations and onboarding for acquisitions and new populations.
• Research and optimize system enhancements, workflows, and security.
• Produce dashboards and reports using ADP Workforce Now, Excel, and Power BI.
• Support audits and ensure regulatory compliance.
• Train HR staff and managers on payroll, HRIS, and benefits systems.

Skills

Analytical Skills

Organizational Skills

Problem-Solving Skills

Customer Service Skills

Communication Skills

Education

Bachelor’s degree in related field

Tools

ADP Workforce Now

Power BI

Excel

Learning Management System

Payroll Systems

Job description

• Administer accurate and timely multi-company, multi-state payrolls in compliance with federal, state, and local regulations


• Maintain employee payroll records for new hires, status changes, compensation changes, leaves, and terminations


• Manage payroll taxes, unemployment, workers’ compensation, year-end processing, W-2s, ACA reporting, retirement funding, HSA/FSA, and payroll deductions


• Develop and maintain payroll policies, procedures, and internal controls


• Administer company-sponsored benefit programs, including medical, dental, vision, life, disability, retirement, HSA/FSA, COBRA, and wellness programs


• Manage benefit eligibility, enrollments, life events, terminations, open enrollment, carrier files, billing, reconciliations, and vendor integrations


• Serve as the primary resource for payroll and benefit inquiries and resolve issues with brokers, carriers, and third-party administrators


• Administer ADP Workforce Now Payroll, HR, Benefits, Time & Attendance, Reporting, Security, and Workflow modules


• Lead ADP implementations and onboarding for acquisitions, new payroll groups, and employee populations


• Research, implement, and optimize system enhancements, integrations, workflows, security, documentation, and automated processes


• Administer the Learning Management System, including user administration, training assignments, compliance tracking, and reporting


• Produce payroll, benefits, HRIS, training, and compliance reports for leadership, financial reporting, audits, and regulatory requirements


• Develop dashboards and ad hoc reports using ADP Workforce Now, Excel, Power BI, and other reporting tools


• Support internal and external audits and ensure regulatory compliance


• Train HR staff, managers, and employees on payroll, HRIS, benefits, timekeeping, and learning systems


• Manage relationships with ADP and other payroll, benefits, and HRIS vendors


• Lead payroll, HRIS, and benefits integration activities for newly acquired operating companies


• Improve processes through automation, reporting enhancements, and strengthened internal controls


• Maintain confidentiality and perform related duties and special projects

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, Information Systems, or a related field preferred


• Five or more years of progressively responsible experience administering multi-state payroll, employee benefits, and HRIS systems


• Advanced experience with ADP Workforce Now system administration


• Experience leading HRIS implementations, payroll conversions, acquisitions, or system integrations preferred


• Experience administering Learning Management Systems preferred


• Advanced Microsoft Excel skills


• Power BI experience preferred


• Comprehensive knowledge of payroll administration, benefits administration, HRIS management, and employment compliance


• Strong understanding of federal and state payroll tax laws, wage and hour regulations, ACA, COBRA, HIPAA, ERISA, and retirement plan administration


• Demonstrated ability to manage enterprise HR systems, lead implementations, and improve business processes


• Excellent analytical, organizational, project management, and problem-solving skills


• Strong customer service, communication, and relationship management abilities


• Ability to manage multiple priorities while maintaining exceptional attention to detail and confidentiality

Core Competencies

Demonstrates expertise in administering multi-state payroll and employee benefits while ensuring compliance with federal, state, and local regulations. Proficient in managing HRIS systems, payroll processes, and developing policies that enhance operational efficiency.

Highest-signal resume keywords

• ADP Workforce Now Administration


• Multi-State Payroll Management


• Benefits Administration


• HRIS Implementation


• Advanced Microsoft Excel Skills

ATS Optimization Keywords

Hard Skills

• Payroll Administration


• Benefits Administration


• HRIS Management


• Payroll Tax Compliance


• Wage and Hour Regulations


• ACA Reporting


• COBRA Administration


• Retirement Plan Administration


• Learning Management System Administration


• Project Management

Soft Skills

• Analytical Skills


• Organizational Skills


• Problem-Solving Skills


• Customer Service Skills


• Communication Skills

Industry Keywords

• Federal Payroll Regulations


• State Payroll Regulations


• Employee Benefits Compliance


• Internal Controls


• Vendor Management

Tools & Technologies

• ADP Workforce Now


• Power BI


• Excel


• Learning Management System


• Payroll Systems