Payroll Manager

Jobtailor; Klamath Falls (OR); On-site; USD 120,000 - 150,000; Full time

Job summary

Jobtailor in Oregon is seeking a Senior Payroll Leader to lead, coach, develop, and manage a payroll team across multi-state operations. You will own end-to-end payroll processing, ensure timely bi-weekly payrolls, and maintain timekeeping accuracy.

The role requires strong knowledge of federal, state, and local payroll regulations, payroll tax calculations, and internal controls. You will partner with HR and finance to optimize systems and reporting while guiding year-end activities.

Qualifications

• Bachelor's degree or higher preferred in a related field.
• 6+ years of progressive payroll leadership experience.
• Experience establishing payroll tax accounts and registering in new jurisdictions.
• Proven expertise with payroll processing workflows and integrations.
• Strong knowledge of federal, state, and local payroll regulations and wage-hour compliance.
• Advanced Excel for data analysis, reporting, and reconciliation.

Responsibilities

• Lead, coach, develop, and manage payroll team members.
• Oversee all U.S. payroll operations and end-to-end payroll function.
• Ensure accurate and timely processing of bi-weekly payrolls across populations and locations.
• Ensure compliance with federal, state, and local payroll regulations and company policies.
• Serve as SME and primary escalation point for payroll matters.
• Review and approve payroll activities, calculations, reconciliations, and reporting.
• Manage payroll tax calculation, reporting, and remittance activities.
• Establish internal controls for data integrity and audit compliance.
• Partner with HR, Operations, and management on timekeeping records and inputs.
• Oversee payroll accounting, reconciliations, GL interfaces, accruals, and reporting.
• Administer PTO programs, accruals, and liability reporting.
• Analyze payroll processes and systems to improve efficiency and controls.
• Manage year-end payroll activities, including W-2s and audits.
• Support payroll system implementations, upgrades, testing, and optimizations.

Skills

Payroll leadership

Payroll tax compliance

Payroll processing systems

Microsoft Excel proficiency

Accounting principles knowledge

Education

Bachelor's degree in Accounting/Finance/HR/Business

Job description

• Lead, coach, develop, and manage payroll team members
• Oversee all U.S. payroll operations and own the end-to-end payroll function
• Ensure accurate and timely processing of bi-weekly payrolls across multiple employee populations, locations, and pay structures
• Ensure compliance with federal, state, and local payroll regulations and company policies
• Serve as the subject matter expert and primary escalation point for payroll-related matters
• Review and approve payroll processing activities, calculations, reconciliations, adjustments, and exception reporting
• Manage payroll tax calculation, reporting, and remittance activities
• Establish and maintain internal controls for payroll data integrity and audit compliance
• Partner with HR, Operations, and management to maintain accurate timekeeping records and resolve payroll input issues
• Oversee payroll accounting, reconciliations, general ledger interfaces, accruals, and payroll reporting
• Administer paid time off programs, accrual balances, and liability reporting
• Analyze payroll processes and systems to improve efficiency and controls
• Manage year-end payroll activities, including W-2 processing, audits, regulatory reporting, and employee tax inquiries
• Support payroll system implementations, upgrades, testing, and ongoing optimization

Requirements

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred
• 6+ years of progressive payroll leadership experience, preferably within a large, multi-state organization with complex payroll requirements
• Experience establishing payroll tax accounts and registering in new tax jurisdictions
• Demonstrated expertise with payroll and timekeeping systems, including payroll processing workflows and integrations
• Strong knowledge of federal, state, and local payroll tax regulations, wage and hour compliance requirements, and payroll best practices
• Strong understanding of accounting principles, payroll reconciliations, and general ledger processes
• Advanced proficiency in Microsoft Excel, including data analysis, reporting, and reconciliation functions
• Excellent analytical, problem-solving, organizational, and communication skillsProven ability to lead teams, manage competing priorities, and maintain high levels of accuracy in a fast-paced environment

Core Competencies

Demonstrates expertise in payroll management, ensuring compliance with federal, state, and local regulations while leading and developing payroll teams. Proficient in payroll processing, tax calculations, and system optimizations to enhance efficiency and accuracy.

Highest-signal resume keywords

• Payroll Leadership Experience
• Payroll Tax Compliance
• Payroll Processing Systems
• Microsoft Excel Proficiency
• Accounting Principles Knowledge

Hard Skills

• Payroll Processing
• Payroll Tax Calculation
• Payroll Reconciliation
• General Ledger Management
• Timekeeping Systems
• Payroll Reporting
• Data Analysis
• W-2 Processing
• Regulatory Reporting
• Audit Compliance

Soft Skills

• Analytical Skills
• Problem-Solving Skills
• Organizational Skills
• Communication Skills
• Team Leadership

Industry Keywords

• Payroll Regulations
• Multi-State Payroll
• Employee Tax Inquiries
• Internal Controls
• Payroll Best Practices