Payroll Manager

Jobtailor; Hempfield Township (Westmoreland County); On-site; USD 110,000 - 140,000; Full time

Job summary

Jobtailor in United States seeks a seasoned Payroll Leader to train staff, oversee daily payroll workflows, and ensure accurate processing across states. You will manage records, ensure regulatory compliance, and collaborate with HRIS, finance, and operations to optimize processes and audits.

The role emphasizes strong leadership, integrity, and proficiency with payroll software and timekeeping systems, with opportunities to contribute to SOP updates and cross-team initiatives.

Qualifications

• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required.
• 10+ years' experience in multi-state enterprise-level payroll required.
• 5+ years supervising and managing a payroll team.
• Extensive knowledge of payroll functions, internal control, and taxes.
• FPC and/or CPP designation desirable.

Responsibilities

• Train all new payroll staff and oversee daily workflow of the payroll department.
• Maintain and review payroll processing systems for timely and accurate salaries and deductions.
• Prepare and maintain payroll transaction records and reports.
• Ensure compliance with federal, state, and local payroll laws and best practices.
• Supervise payroll processing team and guide work processes and compliance.
• Collaborate with Time & Attendance, HRIS, Finance and Operations teams.
• Support payroll audits and company-level reporting; document SOPs.
• Report to the Payroll Director and participate in special projects as assigned.

Skills

Payroll processing

Payroll taxes

Internal control

Payroll balancing

Analytical skills

Problem-solving skills

Microsoft Office

Payroll software

Timekeeping systems

Communication skills

Confidentiality

Team leadership

Education

Bachelor's degree in Accounting, Business Administration, HR, or related field

Tools

SAP

ADP

Kronos

HRIS

Job description

• Train all new payroll staff
• Oversee the daily workflow of the payroll department
• Maintain and review payroll processing systems for timely and accurate processing of salaries, benefits, garnishments, taxes, and deductions
• Prepare and maintain accurate payroll transaction records and reports
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Supervise the payroll processing team and make critical decisions regarding work processes, service delivery, and compliance under the guidance of the Payroll Director
• Collaborate with the Time & Attendance manager and team on payroll processes and initiatives
• Support the Payroll Director with payroll closing procedures and provide company-level reporting statistics for approval to close
• Evaluate direct-report performance, provide feedback, and update the Payroll Director
• Identify and recommend updates to payroll software, systems, and procedures
• Work with Compensation, Benefits, HRIS, HR, Finance, and Operations teams
• Support the Payroll Director in documenting and maintaining standard operating procedures
• Support payroll audits and coordinate with internal teams
• Complete special projects as assigned
• Report to the Payroll Director

Requirements

• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required
• 10 or more years' experience in multi-state enterprise-level payroll required
• 5+ years of payroll experience supervising and managing a team
• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes
• Proficient knowledge of payroll regulations and compliance
• Familiarity with payroll software/HRIS and timekeeping systems, including SAP, ADP, and Kronos
• FPC and/or CPP designation desirable
• Strong analytical and problem-solving skills
• Ability to handle confidential information with discretion
• Strong verbal and written communication skills
• Strong supervisory and leadership skills
• Proficient with Microsoft Office Suite or related software
• Proficient with payroll software
• Regular and punctual attendance
• Ability to travel occasionally, less than 25%
• Ability to work in an office environment and perform the listed physical duties

Demonstrates extensive knowledge of payroll functions, compliance with payroll regulations, and the ability to supervise and train payroll staff effectively. Proficient in payroll software and systems, with strong analytical and communication skills to support payroll operations and audits.

Highest-signal resume keywords

• Multi-State Enterprise-Level Payroll Experience
• Payroll Software Proficiency
• Supervisory and Leadership Skills
• Payroll Regulations and Compliance Knowledge
• Bachelor's Degree in Accounting, Business Administration, or Human Resources

ATS Optimization Keywords

Hard Skills

• Payroll Processing
• Payroll Taxes
• Internal Control
• Payroll Balancing
• Analytical Skills
• Problem-Solving Skills
• Microsoft Office Suite
• Payroll Software
• Timekeeping Systems
• Payroll Transaction Records

Soft Skills

• Strong Verbal Communication
• Strong Written Communication
• Confidentiality
• Team Collaboration
• Feedback and Performance Evaluation

Certifications & Qualifications

• FPC
• CPP

Industry Keywords

• Payroll Compliance
• Wage and Hour Laws
• Payroll Audits
• Standard Operating Procedures
• Payroll Closing Procedures

Tools & Technologies

• SAP
• ADP
• Kronos
• HRIS