Payroll Coordinator

Newhall Avenue; Santa Clarita (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

401k

Paid vacation

Sick leave

Consistent schedule

Job summary

Santa Clarita Post-Acute, a 99-bed facility in Newhall, is seeking a payroll and accounts payable professional to join our administrative team. You will compile hours from time sheets, input data, and prepare payroll and related records to ensure timely, accurate payments.

The ideal candidate has proficiency in Microsoft Excel and payroll applications, strong attention to detail, and the ability to handle confidential information.

Qualifications

• Experience in payroll and accounts payable in healthcare or similar setting.
• Familiarity with local, state, and federal payroll guidelines.
• Proficiency in Microsoft Excel and payroll software.
• Strong organization and accuracy with confidential information.
• Ability to collaborate with staff, physicians, and managers.
• Excellent communication and time-management skills.

Responsibilities

• Compiles hours worked from time sheets and other records.
• Input forms, enters data into computer files, and submits to payroll vendor.
• Reviews wages computed and corrects errors for payroll accuracy.
• Monitors missed punches, meal breaks, and reports to Administrator and Managers.
• Daily - DHPPD and overtime reports, DHPPD forms.
• Distributes paychecks.
• Processes workers' compensation claims, ensuring prompt reporting and timely paperwork, coordinate with DSD.
• Performs other clerical duties as needed, such as filing, photocopying, etc.
• Performs other duties as assigned by the Administrator.
• Prepare payroll checks in accordance with pay periods to assure timely receipt.
• Performs all daily, weekly, and pay period close responsibilities related to payroll processing.
• Manages payroll variables such as shift differentials, overtime, on call, employee status.
• Ensures employee personnel files are complete and confidential; maintains confidentiality.
• Compile all Accounts Payable for payment submission.
• Assist during DSD orientation; onboarding must be completed before end of day 2.
• Enroll new staff to time clock.
• Perform other duties as assigned to meet facility needs.

Skills

Effective communication

Time management

Attention to detail

Confidentiality

Team player

Regulatory knowledge

Payroll accounting understanding

Ability to follow regulations

Strong work ethic

Tools

Microsoft Excel

Payroll applications

Job description

Santa Clarita Post-Acute, a 99-bed facility in Newhall, offers exceptional care and support to residents with a dedicated team of healthcare professionals. We focus on personalized attention, innovative treatment plans, and creating a warm environment to promote healing and well-being. Join their compassionate team to make a difference in the lives of others.

Join our team and enjoy a range of benefits:

• Healthcare

• Dental

• Vision

• 401k

• Paid vacation

• Sick leave

• Consistent schedule

Payroll and A/P

• Compiles hours worked from time sheets and other records

• Input forms, enters data into computer files, and submits to payroll vendor

• Reviews wages computed and corrects errors for payroll accuracy

• Monitors missed punches, missed meal breaks, and interrupted meal periods and reports to Administrator and Managers

• Daily - DHPPD and overtime reports, DHPPD forms

• Distributes paychecks

• Processes workers' compensation claims, assuring claims are promptly reported and paperwork is completed in a timely manner, work with DSD

• Performs other clerical duties as needed, such as filing, creating folders, photocopying, collating, etc

• Performs other duties as assigned by the Administrator

• Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis

• Performs all daily, weekly, and pay period close responsibilities related to payroll processing

• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc. (if applicable)

• Ensures employee personnel files are complete and employee information are kept confidential; Maintains confidentiality of records, contact and information.

• Compile all Accounts Payable (Invoices) for payment submission

• Assist during DSD orientation. Orientation packet and onboarding must be completed before the end of day 2.

• Enroll new staff to time clock

• Perform other duties as assigned or requested to meet the facility’s needs.

Qualifications

• Skilled nursing or healthcare related field experience, preferred.

• Effective communication skills to maintain positive relationship with staff, physicians, and consultants

• Current knowledge of local, state and federal guidelines and regulations, a plus

• Strong personal organization and time management ability with attention to detail.

• Proficiency with Microsoft Excel and payroll application systems.

• Strong understanding of payroll accounting and payroll best practices.

• Strong work ethic and team player with excellent communication skills.

• Ability to deal sensitively with confidential material.

• Ability to understand and follow applicable regulations, policies and procedures fully and consistently.

• Must have strong detail orientation and high accuracy level.